Remote Administrative Specialist - Scheduling, Data & Support

MyOutDesk, LLC; United States; Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

Placement bonuses

Referral program

HMO coverage and dental/optical

Group life insurance

Maternity reimbursement

Paid US holidays

Additional vacation and sick leave

MODUniversity learning

Diverse, inclusive workplace

Job summary

MyOutDesk, LLC is seeking an Administrative Assistant to keep operations organized and support business success. You will work with clients and internal teams to manage daily administrative tasks, coordinate schedules, maintain records, and ensure smooth operations.

The role requires strong organizational skills, 3+ years in BPO/remote services for U.S. clients, and proficiency with Microsoft Office and CRM systems. A home office and reliable internet are essential for this remote position.

Qualifications

• Bachelor's degree preferred; relevant work experience may be considered in lieu of a degree.
• Minimum of 3 years experience in BPO, outsourcing, or remote services supporting U.S.-based clients; must be verifiable on resume.
• Strong organizational skills with attention to detail and ability to prioritize multiple tasks in a fast-paced environment.
• Experience in administrative support, customer service, operations coordination, dispatch, scheduling, or production coordination is highly preferred.
• Proficient in Microsoft Office Suite and comfortable with CRM, scheduling, or other business software applications.

Responsibilities

• Manage calendars, schedules, appointments, and emails with accuracy and professionalism.
• Perform data entry, maintain databases, and organize digital files and documentation.
• Provide customer support via phone, email, and chat; respond to inquiries promptly.
• Prepare reports, presentations, and other business documents.
• Coordinate meetings, take notes, track action items.
• Assist with social media scheduling and basic marketing support when required.
• Support multiple departments to ensure operational efficiency.
• Maintain confidentiality of sensitive information.
• Identify opportunities to improve administrative processes and suggest workflow enhancements.
• Perform other administrative tasks as needed.

Skills

Organizational skills

Time management

Communication

Customer service

Remote collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

CRM systems

Job description

MyOutDesk, LLC is seeking an Administrative Assistant to keep operations organized and support business success. You will work with clients and internal teams to manage daily administrative tasks, coordinate schedules, maintain records, and ensure smooth operations.

The role requires strong organizational skills, 3+ years in BPO/remote services for U.S. clients, and proficiency with Microsoft Office and CRM systems. A home office and reliable internet are essential for this remote position.