Remote Administrative Specialist

simera-talent; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

simera-talent seeks an Administrative Specialist to provide administrative and operational support across the organization. The role focuses on organizing, documenting, coordinating tasks, maintaining records, and assisting teams with day-to-day needs.

The ideal candidate is highly organized, reliable, with strong written communication and data-entry skills. Proficiency in Google Workspace or Microsoft Office is required, and the position supports remote collaboration.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy in records.
• Solid data entry and documentation capabilities.
• Ability to prioritize and manage multiple tasks.
• Good problem-solving and follow-up skills.
• Proficiency with Google Workspace or Microsoft Office.
• Comfort with spreadsheets, emails, calendars, databases.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage documents, records, files, and databases.
• Process and maintain accurate administrative information.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and routine requests.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and purchase requests.
• Maintain organized digital filing and document management systems.
• Support onboarding and other administrative projects.
• Identify issues and suggest process improvements.
• Ensure company policies and procedures are followed.

Skills

Communication skills

Organization

Attention to detail

Data entry

Task prioritization

Problem-solving

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

simera-talent seeks an Administrative Specialist to provide administrative and operational support across the organization. The role focuses on organizing, documenting, coordinating tasks, maintaining records, and assisting teams with day-to-day needs.

The ideal candidate is highly organized, reliable, with strong written communication and data-entry skills. Proficiency in Google Workspace or Microsoft Office is required, and the position supports remote collaboration.