Remote Administrative Specialist - Detail-Driven Operations

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera in San Francisco is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documents, data, calendars, and communications.

You will work with remote teams, manage records, prepare reports, support onboarding, and help improve processes. A detail-oriented, proactive approach and strong written/verbal communication are essential.

Qualifications

• Prior administrative support experience in office or operations.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills with ability to learn new tools.
• Ability to work independently and collaborate with remote teams.
• Excellent attention to detail and ability to meet deadlines.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal & written communication

Organizational skills

Attention to detail

Documentation & data entry

Prioritization & multitasking

Problem solving & follow-up

Google Workspace

Microsoft Office

Spreadsheet proficiency

Independent work with remote teams

Discretion with confidential info

Adaptability to changing priorities

Tools

Google Workspace

Microsoft Office

Job description

Simera in San Francisco is seeking an Administrative Specialist to provide administrative and operational support across the organization. The role emphasizes organization, reliability, and proactive handling of documents, data, calendars, and communications.

You will work with remote teams, manage records, prepare reports, support onboarding, and help improve processes. A detail-oriented, proactive approach and strong written/verbal communication are essential.