Remote Administrative & Operations Coordinator

simera-talent; San Francisco (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee daily operations, coordinate information, and support multiple teams. The role emphasizes organization, proactive problem-solving, and discreet handling of sensitive information.

The candidate will manage schedules, documents, and communications while maintaining high standards of accuracy and efficiency in a fast-paced remote-friendly environment.

Qualifications

• Experience coordinating schedules, meetings, documents, and administrative processes.
• Strong computer and digital skills; able to use calendars, spreadsheets, and PM tools.
• English proficiency is required for coordinating with English-speaking teams or stakeholders.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route them appropriately.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and proper documentation.

Skills

Organization

Communication

Time management

Multitasking

Attention to detail

Independent work

Confidentiality

Remote collaboration

Tools

Google Workspace

Microsoft Office

Calendars

Spreadsheets

Project management

Job description

Simera is seeking an Administrative Coordinator to oversee daily operations, coordinate information, and support multiple teams. The role emphasizes organization, proactive problem-solving, and discreet handling of sensitive information.

The candidate will manage schedules, documents, and communications while maintaining high standards of accuracy and efficiency in a fast-paced remote-friendly environment.