Remote Administrative & Operations Coordinator

simera-talent; San Francisco (CA); Remote; USD 60,000 - 85,000; Full time

Job summary

Simera seeks an organized Administrative Coordinator to oversee daily operations, coordinate information across teams, and maintain digital records. You will manage calendars, prepare reports, and assist with onboarding while handling invoices and expenses as needed.

The role requires strong communication, meticulous attention to detail, and the ability to work with remote teams while upholding confidentiality and company policies.

Qualifications

• Previous experience in administrative coordination or a similar role.
• Experience coordinating schedules and documents.
• Strong computer and digital skills.
• Ability to work with remote teams.
• Excellent communication and interpersonal skills.
• Reliable internet and remote-work setup.
• English proficiency for coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication and information between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor administrative tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and other internal administrative processes.
• Manage routine emails, requests, and inquiries and ensure they are directed to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and other administrative processes when required.
• Maintain accurate records and ensure information is properly documented and organized.
• Identify process gaps and recommend improvements to increase administrative efficiency.
• Support managers and team members with operational and administrative needs.
• Maintain confidentiality when handling sensitive company and business information.
• Ensure administrative procedures and company policies are consistently followed.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Documentation

Independent work

Discretion

Stakeholder coordination

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks an organized Administrative Coordinator to oversee daily operations, coordinate information across teams, and maintain digital records. You will manage calendars, prepare reports, and assist with onboarding while handling invoices and expenses as needed.

The role requires strong communication, meticulous attention to detail, and the ability to work with remote teams while upholding confidentiality and company policies.