Remote Administrative Operations Coordinator

simera-talent; San Francisco (CA); Remote; USD 60,000 - 75,000; Full time

Job summary

Simera is seeking an Administrative Coordinator to oversee daily administrative activities and streamline operations. You will support multiple teams, manage calendars, and coordinate communications with internal and external contacts.

The role requires detail orientation, initiative, and the ability to handle confidential information while coordinating documents, reports, and schedules in a remote team environment.

Qualifications

• Experience coordinating schedules, documents, and administrative processes.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, organized, and discreet handling of confidential information.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route to appropriate teams.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and organized information.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality with sensitive information and adhere to policies.

Skills

Excellent communication

Organizational skills

Time management

Multitasking

Google Workspace / MS Office

Documentation & records

Attention to detail

Tools

Google Workspace

Microsoft Office

Calendar management tools

Project management tools

Job description

Simera is seeking an Administrative Coordinator to oversee daily administrative activities and streamline operations. You will support multiple teams, manage calendars, and coordinate communications with internal and external contacts.

The role requires detail orientation, initiative, and the ability to handle confidential information while coordinating documents, reports, and schedules in a remote team environment.