Remote Administrative Associate - AOT Support

NYC Department of Health and Mental Hygiene; New York (NY); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Public pension plan

Work From Home Policy (possible)

Job summary

NYC Department of Health and Mental Hygiene seeks a Primary Administrative Associate to support the AOT team with clerical and administrative duties. Responsibilities include scheduling interviews, managing records, and coordinating meetings and trainings.

You will handle data entry, filing, and customer service while maintaining confidential information. The role requires a solid clerical background, ability to supervise staff, and a commitment to accurate reporting.

Qualifications

• Bachelor's degree with 2 years of clerical/administrative experience, including supervisory duties.
• Associate degree or 60 credits with 3 years of experience, including supervision.
• High school diploma with 4 years of clerical/administrative experience, including supervision.
• Equivalency options allowed, with required supervisory experience.

Responsibilities

• Perform difficult and responsible administrative work with some latitude for independent initiative and judgment.
• Review and run various data reports for AOT team and follow-up as necessary.
• Schedule and coordinate meetings, appointments and trainings for staff.
• Prepare agendas for meetings and manage schedules.
• Schedule and coordinate all interviews for AOT team.
• Request and track medical records from outside agencies and hospitals.
• Maintain and update spreadsheets and filing systems.
• Provide customer service to community and mental health providers regarding AOT data system.
• Handle general clerical duties including phones, copying, faxing and data entry.

Skills

Clerical experience

Administrative experience

Supervisory experience

Education

Bachelor's degree with 2 years clerical/administrative experience

Associate degree + 3 years clerical/administrative experience

High school diploma + 4 years clerical/administrative experience

Education/experience equivalency with supervisory experience

Tools

MS Office

Job description

NYC Department of Health and Mental Hygiene seeks a Primary Administrative Associate to support the AOT team with clerical and administrative duties. Responsibilities include scheduling interviews, managing records, and coordinating meetings and trainings.

You will handle data entry, filing, and customer service while maintaining confidential information. The role requires a solid clerical background, ability to supervise staff, and a commitment to accurate reporting.