Public Health Administrative Coordinator — Hybrid/Remote

City of New York; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Loan forgiveness

Health insurance

Pension plan

Work From Home policy

Wellness program

Job summary

City of New York’s NYC Health Department seeks a Principal Administrative Associate to support the Division and Bureau in daily operations, reporting to senior staff and coordinating clerical tasks. This role emphasizes data handling, scheduling, and liaison duties in a busy public health environment.

You will manage records, assist in training sessions, and communicate across departments. The position offers job security, competitive benefits, and opportunities to work with diverse teams

Qualifications

• Degree/experience combinations accepted as listed in the Qualifications section.
• At least one year of administrative supervisory experience is required.
• Proficiency with Microsoft Office and general clerical tasks expected.
• Bilingual abilities are a plus for this role.

Responsibilities

• Serve as point of contact for front-end MFV customer service interactions and routing inquiries.
• Prepare and maintain data and facility reports, logs, and tracking analyses for decision-making.
• Provide customer care regarding mobile food vending permits and licenses, guiding documentation.
• Assist in scheduling mobile food vendor pre-permit inspections and inventory control.
• Organize and host training sessions and manage space for staff meetings.
• Ensure compliance with health and safety regulations and coordinate with HR on training.
• Coordinate with Communications to ensure up-to-date facility literature.
• Support vehicle usage documentation and IT/resource issue reporting with the project team.
• Assist with additional administrative duties and special projects as assigned.

Skills

Excellent communication

Interpersonal skills

Decision making

Microsoft Office

Bilingual

Education

Baccalaureate degree + 2 years clerical/administrative experience

Associate degree + 3 years clerical/administrative experience

High school diploma + 4 years clerical/administrative experience

Education/experience equivalent with supervisory experience

Job description

City of New York’s NYC Health Department seeks a Principal Administrative Associate to support the Division and Bureau in daily operations, reporting to senior staff and coordinating clerical tasks. This role emphasizes data handling, scheduling, and liaison duties in a busy public health environment.

You will manage records, assist in training sessions, and communicate across departments. The position offers job security, competitive benefits, and opportunities to work with diverse teams