Remote Administrative Assistant - Veterans Initiatives

UCLA; United States; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Live Scan Background Check

Hybrid work option

Job summary

UCLA is seeking an experienced Administrative Assistant to support the Veterans Initiatives & Partnerships (VIP) education programs. You will handle calendar management, correspondence, and travel arrangements while maintaining confidentiality and coordinating with the VIP leadership team.

The role emphasizes strong communication, attention to detail, and the ability to multitask in a dynamic environment. Remote work is primary with occasional on-site attendance in Los Angeles as needed.

Qualifications

• Five+ years of administrative experience (Required).
• Ability to handle complex tasks daily and work independently in fast-paced environments.
• Excellent interpersonal skills to interact with admins, staff, students and partners (Required).
• Strong written and verbal communication for letters, memos, and reports (Required).
• Maintain confidentiality and discretion in administrative and operational duties (Required).
• Ability to reconcile program expenditures including travel and educational fees (Required).

Responsibilities

• Provide high-level administrative support to VIP leadership and staff.
• Schedule meetings, arrange travel, and handle correspondence and minutes.
• Support VIP education programs and related projects as a key team member.
• Assist in event planning, document preparation, and distribution lists.

Skills

Administrative

Independent work

Interpersonal skills

Communication

Confidentiality

Travel coordination

Multitasking

Microsoft Office

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

UCLA is seeking an experienced Administrative Assistant to support the Veterans Initiatives & Partnerships (VIP) education programs. You will handle calendar management, correspondence, and travel arrangements while maintaining confidentiality and coordinating with the VIP leadership team.

The role emphasizes strong communication, attention to detail, and the ability to multitask in a dynamic environment. Remote work is primary with occasional on-site attendance in Los Angeles as needed.