Administrative Assistant Veterans Initiatives & Partnerships

The Regents of the University of California on behalf of their Los Angeles Campus; United States; Hybrid; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Live Scan Background Check

Hybrid work option

Zusammenfassung

UCLA is seeking an experienced Administrative Assistant to support the Veterans Initiatives & Partnerships (VIP) education programs. You will handle calendar management, correspondence, and travel arrangements while maintaining confidentiality and coordinating with the VIP leadership team.

The role emphasizes strong communication, attention to detail, and the ability to multitask in a dynamic environment. Remote work is primary with occasional on-site attendance in Los Angeles as needed.

Qualifikationen

• Five+ years of administrative experience (Required).
• Ability to handle complex tasks daily and work independently in fast-paced environments.
• Excellent interpersonal skills to interact with admins, staff, students and partners (Required).
• Strong written and verbal communication for letters, memos, and reports (Required).
• Maintain confidentiality and discretion in administrative and operational duties (Required).
• Ability to reconcile program expenditures including travel and educational fees (Required).

Aufgaben

• Provide high-level administrative support to VIP leadership and staff.
• Schedule meetings, arrange travel, and handle correspondence and minutes.
• Support VIP education programs and related projects as a key team member.
• Assist in event planning, document preparation, and distribution lists.

Kenntnisse

Administrative

Independent work

Interpersonal skills

Communication

Confidentiality

Travel coordination

Multitasking

Microsoft Office

Ausbildung

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Jobbeschreibung

Special Instructions to Applicants

This position is primarily remote, with occasional in-person attendance required for meetings, training, and other business needs. Candidates must be able to attend designated work locations as needed.

Department Summary

As a pivotal member of UCLA Student Affairs, you’ll ignite the Bruin spirit and contribute to a vibrant community that champions academic success, student wellbeing, and holistic development. UCLA Student Affairs is the backbone of the Bruin journey—supporting students from admission to graduation and beyond. In this role, you join a community committed to personal growth, academic persistence, and enriched student engagement. Here, you’re not just part of a team; you’re part of the UCLA legacy. Join us in shaping the future of UCLA, where each day you make a meaningful difference for students and the broader Bruin family.Veterans Initiatives & Partnerships was formed to help UCLA better serve the Veteran community through research, education and public service by supporting or creating services for the direct and principal benefit of Veterans. This is a three-pronged approach; we: Aim to help revitalize the West Los Angeles – Veterans Affairs (WLA-VA) Campus for the benefit of Veterans and their families. Work collaboratively with the VA and Veteran community to fortify existing partnerships. Help identify additional needs of the Veteran community and provide Veteran-focused services.

Position Summary

As a pivotal member of UCLA Student Affairs, you’ll ignite the Bruin spirit and contribute to a vibrant community that champions academic success, student wellbeing, and holistic development. UCLA Student Affairs is the backbone of the Bruin journey—supporting students from admission to graduation and beyond. In this role, you join a community committed to personal growth, academic persistence, and enriched student engagement. Here, you’re not just part of a team; you’re part of the UCLA legacy. Join us in shaping the future of UCLA, where each day you make a meaningful difference for students and the broader Bruin family. The Veterans Initiatives and Partnerships (VIP), and UCLA/VA Center of Excellence (COE) on Veteran Resilience and Recovery, through research and training activities, aims to improve health and social outcomes and recovery for Veterans who are homeless and at high risk for behavioral health disorders, including mental and substance use disorders, as well as other at-risk and underserved Veteran populations. Through our outreach and engagement efforts, we strive for improved Veteran health and overall wellbeing, educational and vocational development, and Veteran-centric legal aid. VIP and COE also aim to foster the professional development of researchers, clinicians, and consumers who are committed to VIP and COE's primary mission. The Assistant will primarily support Veterans Initiatives and Partnership (VIP) education and training initiatives and provide administrative support to VIP leadership and staff as a vital member of the administrative support team. Will support day-to-day administrative and operational procedures, communications, events, and other programs and operational elements important to the success of the VIP education programs. The Assistant will also provide high-level support to the CL/ED and the VIP team in related realms and projects, including but not limited to schedule meetings, travel arrangements, correspondence, meeting minutes, mail group distributions, travel and meeting arrangements. The position may be considered for remote work.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• At least five years of administrative experience. (Required)
• Must be versatile enough to handle more complex tasks on a day to day basis. Must have the ability to work independently in fast-paced environment to prioritize work, projects, and tasks.Excellent interpersonal skills to interact effectively, diplomatically and cooperatively with administrators, faculty, staff members, students and international partners.(Required)
• Impeccable communication skills with very strong verbal and written skills necessary to prepare letters, memos, reports and other materials for distribution. (Required)
• Demonstrated ability to perform a variety of administrative and operational duties. Ability to maintain a high level of confidentiality and discretion. (Required)
• Ability to reconcile program expenditures, including purchasing of supplies, travel, accommodations and educational fees. (Required)
• Strong skills in using Windows software including but not limited to: Outlook, Word, Excel, and PowerPoint. (Required)
• Demonstrated skill in performing one's job under frequent interruptions, multiple demands, shifting priorities, and substantive workloads while maintaining thorough attention to detail. Ability to manage varying competing tasks appropriately. (Required)
• Demonstrated skill using various multimedia delivery systems: audio/visual, conference calling, slide shows, scanning, and photography. (Required)
• Experience with development of organizational management systems, multitasking, and have extreme attention to detail and accuracy. (Required)
• Working knowledge of University on-line systems such as PAC, and Bruinbuy.Knowledge of UCLA travel policies and procedures.Experience as an administrative assistant and project manager or coordinator is highly recommended. (Preferred)
• Knowledge of Veteran related issue and thoroughly committed to Veterans and their families; proven leadership, coaching, and relationship management experience including high comfort level and/or good working knowledge of military culture. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in a related field and/or equivalent experience/training. (Required) And

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
• Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements.
• Must be able to work an 8am-5pm schedule with occasional support for evening and weekend events. (Required)
• 5% Must have access to reliable transportation for travel to WLA VA and service delivery sites throughout Los Angeles County when necessary

Schedule

8A.M. - 5P.M. PT/ based upon operational needs, with occasional support for evening & weekends

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(40800632)