Remote Administrative Assistant II (Licensing & Examinations)

Arizona Department of Administration; Phoenix (AZ); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Employee referral incentive

Job summary

Arizona Supreme Court—Certification and Licensing Division seeks an Administrative Assistant II to provide reception and multi-unit administrative support. You will greet the public, handle the division’s phone line, process mail and payments, and assist with scheduling meetings and hearings, while proctoring in-person exams and maintaining confidential records.

The role requires a high school diploma or GED plus several years of admin experience, with strong Word skills and attention to detail.

Qualifications

• High school diploma or GED with at least three years of administrative experience.
• Thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents.
• Initiative, the ability to organize and prioritize tasks.
• Strong verbal and written communication skills.
• Experience drafting and editing documents.

Responsibilities

• Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge.
• Greet and assist the public; answer the division’s phone line; direct or respond to inquiries.
• Provide essential administrative support across programs and units; set up meetings and hearings; process mail and payments.
• Proctor in-person exams; maintain files and ensure confidentiality of information.
• Assist in preparing, scheduling, and closing out the biennial Arizona Bar Examination; support Legal Service Innovations unit as needed.

Skills

Typing

Verbal communication

Written communication

Organization

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Arizona Supreme Court—Certification and Licensing Division seeks an Administrative Assistant II to provide reception and multi-unit administrative support. You will greet the public, handle the division’s phone line, process mail and payments, and assist with scheduling meetings and hearings, while proctoring in-person exams and maintaining confidential records.

The role requires a high school diploma or GED plus several years of admin experience, with strong Word skills and attention to detail.