Hybrid Administrative Assistant II - PSLF Eligible, FCRB

Arizona Supreme Court; Phoenix (AZ); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Long-term disability insurance

Paid holidays

Job summary

Arizona Supreme Court, Administrative Office of the Courts, seeks an Administrative Assistant II to support the Foster Care Review Board Program. The role handles front-line calls, mail processing, and case documentation within an organized file system.

The successful candidate will have a high school diploma or GED and three years of full-function office experience, with strong communication skills and proficiency in Zoom, email, calendars, and word processing.

Qualifications

• High school diploma or GED.
• Three years’ experience in a full-function office.
• Excellent verbal and written communication skills.
• Proficiency with personal computer tools including Zoom, e-mail, calendaring system, and word processing.
• Ability to be responsive to last-minute staff requests, maintain confidentiality and accurate administrative files.
• Screening and accurately routing incoming phone calls and working independently within program guidelines.

Responsibilities

• Serve as the primary contact for incoming calls and route inquiries appropriately.
• Process paper and electronically received mail from various sources and electronic inboxes.
• Register children and upload case documentation with an electronic file management system.
• Distribute reports and research minute entries and case information.
• Assist the Program Specialist to ensure successful facilitation of FCRB reviews.
• Cover phone and reception duties and maintain confidentiality of files.
• Support travel and daily work assignments while following program guidelines.

Job description

Arizona Supreme Court, Administrative Office of the Courts, seeks an Administrative Assistant II to support the Foster Care Review Board Program. The role handles front-line calls, mail processing, and case documentation within an organized file system.

The successful candidate will have a high school diploma or GED and three years of full-function office experience, with strong communication skills and proficiency in Zoom, email, calendars, and word processing.