Job 2982 Administrative Assistant II

Arizona Department of Administration; Phoenix (AZ); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Employee referral incentive

Job summary

Arizona Supreme Court—Certification and Licensing Division seeks an Administrative Assistant II to provide reception and multi-unit administrative support. You will greet the public, handle the division’s phone line, process mail and payments, and assist with scheduling meetings and hearings, while proctoring in-person exams and maintaining confidential records.

The role requires a high school diploma or GED plus several years of admin experience, with strong Word skills and attention to detail.

Qualifications

• High school diploma or GED with at least three years of administrative experience.
• Thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents.
• Initiative, the ability to organize and prioritize tasks.
• Strong verbal and written communication skills.
• Experience drafting and editing documents.

Responsibilities

• Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge.
• Greet and assist the public; answer the division’s phone line; direct or respond to inquiries.
• Provide essential administrative support across programs and units; set up meetings and hearings; process mail and payments.
• Proctor in-person exams; maintain files and ensure confidentiality of information.
• Assist in preparing, scheduling, and closing out the biennial Arizona Bar Examination; support Legal Service Innovations unit as needed.

Skills

Typing

Verbal communication

Written communication

Organization

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

JOB TITLE:

Administrative Assistant II

JOB #:

2982

DIVISION:

Certification and Licensing

HIRING SALARY

$40,010.00 annualized ($19.24 hourly)

CLOSING DATE:

All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:

This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

A successful candidate will provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. This includes greeting and assisting the public, answering the division’s phone line, and directing or responding to inquiries as needed. The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams. They will exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures. The role involves reviewing, researching, processing, and distributing incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone). This includes application intake for all programs, renewal cycles, and issuance of attorney Certificates of Good Standing. The candidate will assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current. They may also provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed. Maintaining the confidentiality of program information and documents is essential.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

A successful candidate must have a high school diploma or GED with at least three years of administrative experience and thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents. They should have initiative, the ability to organize and prioritize tasks, have strong verbal and written communication skills, and experience in drafting and editing documents—all while demonstrating professionalism in a challenging and diverse environment with minimal supervision.

Travel level: none

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular Full-time, non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer.

Advertised: 08 Sep 2026 US Mountain Standard Time
Applications close: 09 Oct 2026 US Mountain Standard Time