Administrative Assistant II (Job 2982)

Arizona Supreme Court; Phoenix, Northern (AZ, KY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Long-term disability insurance

10 paid holidays per year

Remote work option (management may set

RSU/Deferred comp options

Job summary

Arizona Supreme Court is seeking a detailed and professional receptionist for the Certification and Licensing Division. The role involves greeting the public, handling calls, directing inquiries, and providing comprehensive clerical support across units.

You will schedule meetings, process mail and payments, and help proctor in-person exams. Responsibilities include managing program intake, renewals, licensure documents, and preparations for the biennial Arizona Bar Examination while ensuring

Qualifications

• High school diploma or GED required with at least three years of administrative experience.
• Strong knowledge of Microsoft Word, including accurate typing, formatting and merging documents.
• Good verbal and written communication skills; ability to draft and edit documents.

Responsibilities

• Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge.
• Answer the division's phone line and greet/assist the public; direct inquiries as needed.
• Perform administrative support across programs, including scheduling meetings/hearings, processing mail/payments, and proctoring exams.
• Manage intake for programs, renewals, and issuance of attorney Certificates of Good Standing.
• Prepare and set up for the Arizona Bar Examination and maintain accurate program files.

Skills

Typing

Formatting

Mail & Document Merging

Verbal & Written Communication

Education

High school diploma or GED

Tools

Microsoft Word

Job description

Job Opportunities with Arizona Supreme Court

HIRING SALARY

$40,010.00 annualized ($19.24 hourly)

CLOSING DATE

All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM

This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY

A successful candidate will provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. This includes greeting and assisting the public, answering the division's phone line, and directing or responding to inquiries as needed. The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams. They will exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures. The role involves reviewing, researching, processing, and distributing incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone). This includes application intake for all programs, renewal cycles, and issuance of attorney Certificates of Good Standing. The candidate will assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current. They may also provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed. Maintaining the confidentiality of program information and documents is essential.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS

A successful candidate must have a high school diploma or GED with at least three years of administrative experience and thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents. They should have initiative, the ability to organize and prioritize tasks, have strong verbal and written communication skills, and experience in drafting and editing documents—all while demonstrating professionalism in a challenging and diverse environment with minimal supervision.

SELECTION PROCESS

Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular Full-time, non-exempt position.

BENEFITS

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer