Administrative Assistant II

State of Arizona; Tucson (AZ); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

Vacation and sick leave

Paid holidays

Health and dental insurance

Retirement plan

Life insurance

Long-term disability insurance

Remote work option

Job summary

The State of Arizona's Foster Care Review Board (FCRB) Program seeks an administrative specialist to handle inquiries, process mail, and maintain case documentation with a strong commitment to accuracy and confidentiality.

Responsibilities include registering children, opening cases, uploading files, distributing reports, and supporting program specialists in FCRB reviews. PSLF-qualified employer with comprehensive benefits; remote work option available.

Qualifications

• Requires high school diploma or GED and three years administrative experience.
• Strong verbal and written communication skills, organization and attention to detail.

Responsibilities

• Primary contact for incoming calls with questions regarding cases being reviewed.
• Process paper and electronic mail, including encrypted items needing password verification.
• Register children and open cases, create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to ensure successful facilitation of FCRB reviews.

Skills

Administrative experience

Education

High School Diploma or GED

Job description

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB).

Essential functions of the position include but are not limited to:

• Primary contact for incoming calls from interested parties with questions regarding cases being reviewed.
• Process paper and electronically received mail from various sources of which some are encrypted and require password verification.
• Register children and open cases for review; create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to ensure successful facilitation of FCRB reviews.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

This position requires a high school diploma or GED and three years administrative experience. This position requires excellent verbal and written communication skills, organization, and detail orientation. This position also requires the ability to maintain accurate administrative files, confidentiality, cover phone and reception duties, including screening and accurately routing incoming phone calls, and be responsive to last‑minute staff requests.