Job 2982 Administrative Assistant II

Arizona State Government; Phoenix (AZ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Life insurance

Long‑term disability insurance

Remote work option (flexible)

Job summary

Arizona Supreme Court in Phoenix seeks an Administrative Assistant II to provide reception and administrative support across the Certification and Licensing Division and the Presiding Disciplinary Judge's office. This includes greeting the public, answering the division's phone line, and directing or responding to inquiries as needed.

The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and

Qualifications

• High school diploma or GED with at least 3 years of administrative experience.
• Thorough knowledge of Microsoft Word, including typing, formatting and mail merges.
• Strong verbal and written communication; professional in diverse environments.
• Ability to organize, prioritize tasks with minimal supervision.

Responsibilities

• Provide reception services for the division and the office of the Presiding Disciplinary Judge.
• Greet the public, answer the division's phone line, and direct inquiries.
• Provide essential administrative support across programs and units; set up meetings and hearings.
• Process mail and payments and proctor in-person exams; maintain confidentiality.
• Assist with biennial Arizona Bar Examination preparation and filings.

Skills

Administrative experience

Excellent communication skills

Typing and formatting documents

Education

High school diploma or GED

Tools

Microsoft Word

Job description

JOB TITLE:

Administrative Assistant II

JOB #:

2982

DIVISION:

Certification and Licensing

HIRING SALARY

$40,010.00 annualized ($19.24 hourly)

CLOSING DATE:

All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:

This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

A successful candidate will provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. This includes greeting and assisting the public, answering the division’s phone line, and directing or responding to inquiries as needed. The candidate will provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams. They will exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures. The role involves reviewing, researching, processing, and distributing incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone). This includes application intake for all programs, renewal cycles, and issuance of attorney Certificates of Good Standing. The candidate will assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current. They may also provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed. Maintaining the confidentiality of program information and documents is essential.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

A successful candidate must have a high school diploma or GED with at least three years of administrative experience and thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents. They should have initiative, the ability to organize and prioritize tasks, have strong verbal and written communication skills, and experience in drafting and editing documents—all while demonstrating professionalism in a challenging and diverse environment with minimal supervision.

Travel level: none

SELECTION PROCESS:

Applicants must be currently authorized to work in the United States on a full‑time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular Full‑time, non‑exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long‑term disability insurance
• Optional employee benefits include short‑term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full‑time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer.