Remote Administrative Assistant for FACT Program

Centurion Health; Fairfield (CA); On-site; USD 33,000 - 38,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid time off

Paid holidays

Flexible Spending Account

Continuing Education benefits

Job summary

Centurion Health is seeking an Administrative Assistant to support the California Department of State Hospitals-Forensic Assertive Community Treatment (FACT) program. The role involves coordinating with courts, attorneys, and state hospitals, managing phones, filing, and scheduling for FACT staff and clients.

Responsibilities include maintaining credentialing files, processing payroll, handling correspondence, tracking expenses, and ensuring HIPAA compliance.

Qualifications

• High school diploma.
• Two years clerical experience.
• Court experience preferred.
• Mental health experience preferred.
• Experienced in Word and Excel.
• Ability to interact well with varied levels of management, clinical and administrative staff.
• Must be able to pass a background investigation.
• Active CPR certification preferred.
• Must have valid California driver’s license; good driving record.

Responsibilities

• Interacts with local courts and tracks court-related reports to ensure timely completion and submission.
• Interacts with attorneys, parole agents and state hospitals related to FACT clients maintaining a positive, collaborative relationship.
• Maintains current and accurate FACT client and staff contact information.
• Maintains current credentialing files for FACT staff.
• Maintains schedules for FACT staff assigned to the site.
• Completes payroll process for FACT staff as required by the Company.
• Manages site phones ensuring that FACT staff receive messages in a timely manner.
• Tracks client-specific expenses to facilitate payment in a timely manner.
• Maintains schedules for FACT clients.
• Maintains individual FACT patient records as required by FACT policy and procedures.
• Orders and monitors inventory of office and programming supplies.
• Ensures compliance with Company confidentiality policies, and Federal and State laws, regulations, and guidelines including HIPAA.
• Other duties as assigned.

Skills

Clerical experience

Mental health experience

MS Word

MS Excel

Background check

CPR certification

Driver's license

Education

High school diploma

Tools

MS Word

MS Excel

Job description

Centurion Health is seeking an Administrative Assistant to support the California Department of State Hospitals-Forensic Assertive Community Treatment (FACT) program. The role involves coordinating with courts, attorneys, and state hospitals, managing phones, filing, and scheduling for FACT staff and clients.

Responsibilities include maintaining credentialing files, processing payroll, handling correspondence, tracking expenses, and ensuring HIPAA compliance.