Remote Administrative Assistant for Community Programs

Jefferson Health; Golden (CO); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision

PTO & holidays

Retirement matching

Wellness programs

Tuition reimbursement

Flexible schedules

Remote work options

Job summary

The Gateway to the Rockies Opioid Council (GROC) seeks an Administrative Assistant to support the Council and its partners in Jefferson County. The role provides essential administrative and coordination services to the Opioid Council Program Manager, ensuring organization and focus on community impact.

Responsibilities include documents, meetings, records, invoicing support, contracts tracking, and digital accessibility of materials.

Responsibilities

• Create and maintain documents, forms, and reports and prepare and distribute professional correspondence, spreadsheets, letters, and other materials, ensuring information is complete and accurate.
• Maintain organized electronic and physical records and files, including assembling, labeling, filing, retrieving, and distributing documents and monitoring the flow of information and paperwork.
• Facilitate communication and coordination among staff, departments, divisions, and community partners, serving as a point of contact and maintaining effective working relationships.
• Coordinate and support meetings by scheduling participants, reserving meeting space, coordinating technology and equipment, preparing agendas and presentation materials, recording meeting minutes, documenting action items, and distributing follow-up materials.
• Assist with the planning and coordination of meetings, special events, and other activities, including scheduling, logistics, materials, technology, and participant communication.
• Provide administrative support for invoice review and internal audit processes by organizing documentation, reviewing invoices and supporting records for completeness and accuracy, identifying discrepancies or missing information, and coordinating follow-up as needed.
• Support contract tracking and record maintenance by maintaining organized contract files, monitoring key dates and documentation requirements, updating tracking tools, and ensuring records and supporting materials are current and readily accessible.
• Create and maintain digitally accessible materials and ensure emails, correspondence, documents, presentations, and other supported products comply with applicable digital accessibility requirements, standards, and policies.
• Perform other duties as assigned.

Job description

The Gateway to the Rockies Opioid Council (GROC) seeks an Administrative Assistant to support the Council and its partners in Jefferson County. The role provides essential administrative and coordination services to the Opioid Council Program Manager, ensuring organization and focus on community impact.

Responsibilities include documents, meetings, records, invoicing support, contracts tracking, and digital accessibility of materials.