Remote Operations Administrative Assistant – Meetings & Records

Jefferson County; Golden, Northern (CO, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

40 hours PTO to start

Health, dental, and vision insurance

Retirement matching

Job summary

Jefferson County is seeking an Administrative Assistant to support the Gateway to the Rockies Opioid Council in Golden. The role focuses on administrative coordination, recordkeeping, and meeting support to keep the council and partners organized and effective.

The ideal candidate will manage multiple priorities with strong attention to detail, communicate effectively with staff and community partners, and maintain accurate and accessible documentation.

Qualifications

• High School diploma or GED is required or an equivalent combination of education and experience.
• Two years of related experience providing administrative, clerical or coordination support are required.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams, PowerPoint) is preferred.

Responsibilities

• Create and maintain documents, forms, and reports; prepare accurate correspondence and materials.
• Maintain organized electronic and physical records and files.
• Coordinate communication among staff, departments, and community partners; act as a point of contact.
• Schedule and coordinate meetings; prepare agendas, minutes, and follow-up materials.
• Assist with planning meetings, events, and activities; manage logistics and communications.
• Provide administrative support for invoice review and internal audit processes; monitor documentation for completeness.
• Maintain contract tracking and records; ensure materials are current and accessible.
• Create digitally accessible documents and ensure accessibility compliance for emails and presentations.
• Perform other duties as assigned.

Skills

Meeting coordination

Administrative support

Customer service

Documentation

Microsoft Office

Education

High School diploma or GED

Tools

Microsoft Office Suite

Records management systems

Job description

Jefferson County is seeking an Administrative Assistant to support the Gateway to the Rockies Opioid Council in Golden. The role focuses on administrative coordination, recordkeeping, and meeting support to keep the council and partners organized and effective.

The ideal candidate will manage multiple priorities with strong attention to detail, communicate effectively with staff and community partners, and maintain accurate and accessible documentation.