Administrative Assistant

Jefferson Health; Golden (CO); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision

PTO & holidays

Retirement matching

Wellness programs

Tuition reimbursement

Flexible schedules

Remote work options

Job summary

The Gateway to the Rockies Opioid Council (GROC) seeks an Administrative Assistant to support the Council and its partners in Jefferson County. The role provides essential administrative and coordination services to the Opioid Council Program Manager, ensuring organization and focus on community impact.

Responsibilities include documents, meetings, records, invoicing support, contracts tracking, and digital accessibility of materials.

Responsibilities

• Create and maintain documents, forms, and reports and prepare and distribute professional correspondence, spreadsheets, letters, and other materials, ensuring information is complete and accurate.
• Maintain organized electronic and physical records and files, including assembling, labeling, filing, retrieving, and distributing documents and monitoring the flow of information and paperwork.
• Facilitate communication and coordination among staff, departments, divisions, and community partners, serving as a point of contact and maintaining effective working relationships.
• Coordinate and support meetings by scheduling participants, reserving meeting space, coordinating technology and equipment, preparing agendas and presentation materials, recording meeting minutes, documenting action items, and distributing follow-up materials.
• Assist with the planning and coordination of meetings, special events, and other activities, including scheduling, logistics, materials, technology, and participant communication.
• Provide administrative support for invoice review and internal audit processes by organizing documentation, reviewing invoices and supporting records for completeness and accuracy, identifying discrepancies or missing information, and coordinating follow-up as needed.
• Support contract tracking and record maintenance by maintaining organized contract files, monitoring key dates and documentation requirements, updating tracking tools, and ensuring records and supporting materials are current and readily accessible.
• Create and maintain digitally accessible materials and ensure emails, correspondence, documents, presentations, and other supported products comply with applicable digital accessibility requirements, standards, and policies.
• Perform other duties as assigned.

Job description

Job Posting Closes at 11:59PM on: 10/18/26 Division: Operations Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description

Jefferson County is seeking an Administrative Assistant to support the Gateway to the Rockies Opioid Council. This position provides administrative and coordination support to the Opioid Council Program Manager, helping the Council and its partners stay organized, connected, and focused on their work in the community.

About GROC

We are the Gateway to the Rockies Opioid Council (GROC), uniting Clear Creek, Gilpin, and Jefferson counties to invest opioid settlement dollars in treatment, recovery, harm reduction, and prevention. Our mission is to transform lives, strengthen communities, and fight the opioid crisis head-on.

Read more about our work here:

Schedule

This is a full-time position working 40 hours per week . The position offers flexibility in establishing a regular weekly schedule in coordination with the supervisor and operational needs. The preferred schedule will include consistent weekday hours that overlap with the supervisor's typical Monday-Friday schedule of 9:30 a.m.-5:30 p.m. Once established, the employee will have autonomy in managing their schedule within agreed-upon parameters. Occasional schedule adjustments may be required to support Gateway to the Rockies Opioid Council meetings, community events, or other business needs that occur during evening or weekend hours. Travel within the Region 10 (Clear Creek, Gilpin and Jefferson counties) may be required.

Compensation

Hiring Range: $24.00 - $29.00 Hourly Compensation will be determined based on education, experience and skills.

Benefits

• medical, dental, and vision insurance
• paid time off and holidays, including a starting bank of 40 hours of PTO for new hires
• retirement matching
• wellness programs
• tuition reimbursement
• flexible schedules
• remote work options
• and more

Essential Duties

• Create and maintain documents, forms, and reports and prepare and distribute professional correspondence, spreadsheets, letters, and other materials, ensuring information is complete and accurate.
• Maintain organized electronic and physical records and files , including assembling, labeling, filing, retrieving, and distributing documents and monitoring the flow of information and paperwork.
• Facilitate communication and coordination among staff, departments, divisions, and community partners, serving as a point of contact and maintaining effective working relationships.
• Coordinate and support meetings by scheduling participants, reserving meeting space, coordinating technology and equipment, preparing agendas and presentation materials, recording meeting minutes, documenting action items, and distributing follow-up materials.
• Assist with the planning and coordination of meetings, special events, and other activities , including scheduling, logistics, materials, technology, and participant communication.
• Provide administrative support for invoice review and internal audit processes by organizing documentation, reviewing invoices and supporting records for completeness and accuracy, identifying discrepancies or missing information, and coordinating follow-up as needed.
• Support contract tracking and record maintenance by maintaining organized contract files, monitoring key dates and documentation requirements, updating tracking tools, and ensuring records and supporting materials are current and readily accessible.
• Create and maintain digitally accessible materials and ensure emails, correspondence, documents, presentations, and other supported products comply with applicable digital accessibility requirements, standards, and policies.
• Perform other duties as assigned.

Qualifications

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click "apply" for that reason, we encourage you to go for it! A true passion and excitement for