Administrative Assistant

Talentoma; Georgia; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma is seeking an Administrative Assistant to provide everyday administrative support within a remote Georgia team. The role involves reviewing requests, maintaining calendars, taking meeting minutes, and coordinating with organizers to ensure timely follow-ups.

This desk-based, fully remote position requires a 40-hour workweek and dependable home setup. Responsibilities include managing email requests, updating calendars in Outlook, preparing agendas in Word, and organizing materials in

Qualifications

• High school diploma or equivalent.
• No experience required; related administrative support or remote coordination experience preferred.
• Familiarity with word processing, shared online folders, and calendar tools.

Responsibilities

• Review incoming administrative requests in a shared email inbox, identify the requested action, and place each item in the team's task list.
• Check requests for missing dates, attendee names, meeting purpose, and required materials before confirming the next administrative step with the requester.
• Update meeting calendars using a Scheduling and calendar such as Microsoft Outlook, checking attendee availability and flagging conflicting invitations before sending updates.
• Prepare meeting agendas using a word processing software such as Microsoft Word, arranging approved topics and confirming the order with the meeting organizer.
• Assemble approved meeting materials in a cloud storage platform such as Google Drive, checking that links open and intended participants can locate them.
• Take concise meeting minutes that identify decisions, assigned actions, and target dates, then share the draft with the organizer for review.
• Enter confirmed request details and status updates in the team's task list, keeping descriptions consistent and correcting errors when reliable information becomes available.
• Follow up with colleagues when requested information or assigned actions remain outstanding, noting responses and keeping the original requester informed about progress.
• Refer competing priorities, unresolved calendar conflicts, and unclear instructions to the administrative team lead rather than making decisions outside the assistant's assigned scope.
• Close completed requests after confirming the outcome; quality is judged through accuracy, turnaround, complete notes, and dependable follow-up against team expectations.

Skills

Attention to detail

Email communication

Calendar management

Meeting minutes

Word processing

Cloud storage

Team coordination

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Google Drive

Job description

Monthly Pay:

$3,721 - $5,558 USD per month

Summary:

Accurate calendar entries, clear meeting notes, and timely follow-through are the standards for good work in this role. The Administrative Assistant provides everyday administrative support within an administrative team, working under an administrative team lead to keep routine requests organized and moving. The assistant works with colleagues, meeting organizers, and internal requesters to confirm details and reduce avoidable delays. This fully remote, desk-based position offers work from home in Georgia, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming administrative requests in a shared email inbox, identify the requested action, and place each item in the team's task list.
• Check requests for missing dates, attendee names, meeting purpose, and required materials before confirming the next administrative step with the requester.
• Update meeting calendars using a Scheduling and calendar such as Microsoft Outlook, checking attendee availability and flagging conflicting invitations before sending updates.
• Prepare meeting agendas using a word processing software such as Microsoft Word, arranging approved topics and confirming the order with the meeting organizer.
• Assemble approved meeting materials in a cloud storage platform such as Google Drive, checking that links open and intended participants can locate them.
• Take concise meeting minutes that identify decisions, assigned actions, and target dates, then share the draft with the organizer for review.
• Enter confirmed request details and status updates in the team's task list, keeping descriptions consistent and correcting errors when reliable information becomes available.
• Follow up with colleagues when requested information or assigned actions remain outstanding, noting responses and keeping the original requester informed about progress.
• Refer competing priorities, unresolved calendar conflicts, and unclear instructions to the administrative team lead rather than making decisions outside the assistant's assigned scope.
• Close completed requests after confirming the outcome; quality is judged through accuracy, turnaround, complete notes, and dependable follow-up against team expectations.

Qualifications:

• High school diploma or equivalent.
• No experience required; related administrative support, office assistance, or remote coordination experience preferred, including experience gained through volunteering or school activities.
• Basic understanding of meeting agendas, meeting minutes, calendar invitations, and the importance of keeping administrative request details accurate and current.
• Familiarity with word processing, shared online folders, and calendar tools; willingness to learn the example systems described above through guided practice.
• Ability to write clear emails, summarize routine discussions, and ask focused questions when a request is incomplete or instructions are unclear.
• Ability to compare names, dates, links, and action details carefully before sending invitations, distributing materials, or marking a request complete.
• Comfortable following established procedures, accepting feedback, and seeking direction when priorities change or a request needs a decision from the team lead.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home with desk-based administrative responsibilities.
• Structured onboarding and training on the calendar, word processing, and cloud storage systems named above.
• Regular check-ins with the team lead to review priorities, questions, and progress.
• Opportunities to build meeting preparation, minute-taking, calendar coordination, and administrative follow-through skills through everyday work.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.