Remote Administrative Assistant

Easy Recruiter; Austin (TX); Remote; Full time

Job summary

A healthcare organization in Austin is seeking a Remote Administrative Assistant to ensure smooth daily operations within the department. The role requires managing multiple calendars, preparing and maintaining reports, and offering comprehensive administrative support to executives. Ideal candidates will have a high school diploma and strong interpersonal skills, with previous administrative experience preferred. This position offers opportunities for professional development in a collaborative and dynamic environment.

Qualifications

• Previous administrative, clerical, or secretarial experience preferred.

Responsibilities

• Acts on behalf of executives, conserves their time through administrative tasks.
• Manages incoming phone calls, screens, and directs calls.
• Coordinates meetings and schedules for multiple calendars.

Skills

Excellent interpersonal skills

Time management

Customer service

Proficiency in Excel

Proficiency in PowerPoint

Education

High school diploma or equivalent

Job description

About the job Remote Administrative Assistant

An Administrative Assistant works to ensure that the daily operations of the hospital department in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to multiple managers.

Responsibilities

• Acts on behalf of and conserves an executives time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
• Promptly and efficiently manages incoming phone calls by screening and / or directing incoming calls to the appropriate party.
• Receives, greets, and directs staff, patients and guests, in person or via telephone.
• Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and / or with external parties.
• Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
• Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
• Processes expense reports and supporting documentation.
• Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Maintains a professional appearance and a clean, safe environment.
• Respects patients by recognizing their rights; maintaining confidentiality.
• Utilizes technology, including specialized software as applicable, to maximize productivity.
• Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.
• Develops and maintains electronic files as necessary.
• Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.
• Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Other duties as assigned.

Qualifications / Requirements

Experience

Previous administrative, clerical, or secretarial experience, preferred.

Education

High school diploma or equivalent, required.