Remote Administrative Assistant

Easy Recruiter; Chicago (IL); Remote; USD 40,000 - 56,000; Full time

Benefits offered by this job

Choice of five medical plans

Vacation and sick leave packages

Tuition reimbursement

Job summary

A leading recruitment firm is seeking a Remote Administrative Assistant to provide comprehensive administrative support. The ideal candidate should have a high school diploma or GED, with experience assisting executives and a knack for handling tasks in a fast-paced environment. Responsibilities include scheduling meetings, preparing documents, and maintaining communication with staff and clients. Benefits include medical plans, vacation leave, and a defined-benefit pension plan.

Qualifications

• High school diploma or GED; college-level secretarial/business courses can substitute for experience.
• Experience supporting executives is highly desirable.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Perform secretarial duties including maintaining calendars and scheduling meetings.
• Prepare and proofread documents based on instructions or drafts.
• Coordinate and attend meetings, take meeting minutes, and manage action items.

Skills

Secretarial duties

Communication skills

Multi-tasking

Problem-solving

Education

High school diploma or GED

Tools

Microsoft Office

Meeting scheduling software

Job description

About the job Remote Administrative Assistant

The Administrative Assistant functions with a high level of integrity, professionalism, and confidentiality in addition to a broad knowledge court practices and policies. The assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding, and applying detailed information and procedures requiring a high degree of accuracy and handling routine to non-routine questions, issues, complaints, and problems based on knowledge gained through experience.

Examples of Duties

The following examples are intended to describe the general nature and level of work performed by personnel assigned to this classification. Any one position in this classification may not perform all the duties listed below, nor are the duties described intended to be an exhaustive list of all duties, responsibilities and skills required of personnel assigned to that position.

• Performs secretarial and administrative duties, which includes maintaining complex calendars, scheduling meetings and conferences, making travel arrangements and etc.
• Prepares, types, and proofreads a variety of documents (e.g., memorandums, reports, spreadsheets, charts) from instruction, drafts, dictation, or transcripts.
• Performs clerical duties such as assembling reports and documents, and processing mail; reviews mail, prioritizes items, and refers items to appropriate staff or official for appropriate action.
• Proficiently operates a computer and a variety of other office equipment and demonstrates proficiency to use a variety of required software.
• Coordinates, schedules, and attends meetings; prepares meeting agendas; takes and prepares meeting minutes; identifies and follows up on action items from meeting.
• Answers incoming calls, personally assisting callers where possible, directs callers and visitors; takes and delivers messages.
• May be assigned special project responsibility requiring independent judgment, analysis, or organizational awareness.
• Reviews meeting agendas, memos, and correspondence and identifies necessary action items.
• Handles sensitive confidential information appropriately including proxy to e‑mail.

Minimum Qualifications

EDUCATION:High school diploma or GED equivalent.SUBSTITUTIONTwelve (12) units of college level secretarial or business education may substitute for six (6) months of experience. Twenty‑four (24) units of college level secretarial or business education may substitute for one (1) year of experience. Note: To receive substitution credit, a copy of your college official transcripts must be included with your application.
DESIRABLE QUALIFICATIONSExperience supporting executives, managers or directors is highly desirableExperience taking official minutes at meetingsAbility to multi‑task and perform in a fast‑paced environmentStrong written and oral communicationSelf‑starter and results drivenProfessional demeanor and customer service focusedAnalytical and problem solver

Benefit Highlights:Choice of five medical plansVacation and sick leave packages13 paid holidays per yearDefined-benefit retirement/pension planTuition reimbursementOptional deferred compensation program (457)