Remote Administrative Assistant

Recruit Monitor; Houston (TX); Remote; USD 35,000 - 50,000; Full time

Job summary

A leading recruitment firm is seeking a Remote Administrative Assistant to provide confidential support to leaders and departments. Responsibilities include coordinating travel and expenses, managing schedules, and assisting with large-scale events. The ideal candidate will have at least 1 year of experience and a high school diploma, along with strong customer service skills and the ability to handle sensitive information with discretion. Join a dynamic team and work flexibly from home.

Qualifications

• 1+ years of experience in a related field.
• High school diploma or equivalent required.

Responsibilities

• Provide direct, confidential support to leaders and departments.
• Coordinate travel, expenses, and schedule for leaders.
• Manage logistical needs for on- and off-site meetings.
• Assist in initiating and compiling requests for meetings.
• Run standard reports in various systems.

Skills

Business acumen

Expert customer service

Multi-tasking skills

Confidentiality and professionalism

Ability to prioritize

Analytical skills

Education

High School Diploma or equivalent

Job description

About the job Remote Administrative Assistant

The Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.Responsibilities

• Initiating and compiling requests to support meetings, tasks, departments, etc.
• Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impacts related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You'll NeedEducation:

• High School Diploma or equivalent combination of education and experience in a related field.

Skills

• Business acumen; expert customer service; skill at multi-tasking; high degree of confidentiality and professionalism; ability to prioritize; background in managing single or multiple budgets; basic to advanced analytical skills

Communication

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences

Experience

• 1+ years of experience

Education

• High school diploma or equivalent combination of education and experience Communication: Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences