Administrative Assistant

D.r. Horton; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

D.r. Horton is seeking an Administrative Assistant to support daily operations in a fast-paced office environment. You will generate reports, manage files, order supplies, and help with budget monitoring, while acting as a key liaison for multiple departments.

The role requires strong communication, accurate data entry, and proficiency in Microsoft Office. You will greet visitors, coordinate meetings, and assist with travel arrangements as needed.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of related office experience.
• Professional and effective oral and written communication.
• Typing speed of at least 55 words per minute.
• Intermediate to advanced Microsoft Office proficiency.

Responsibilities

• Generate reports for management using graphs or document merges.
• Maintain and file documents; handle file requests and tracking.
• Order and renew office supplies and equipment; manage maintenance contracts.
• Prepare purchase requisitions and monitor budgets.
• Data entry for designated databases, including time and attendance.
• Provide secretarial and receptionist support: greet visitors, answer calls, sort mail, and schedule meetings.
• Prepare accurate office communications and meeting minutes.
• Coordinate departmental meetings and share information as requested.
• Communicate clearly; foster collaboration; take initiative for professional growth.

Skills

Oral and written communication

Typing 55 wpm

Office experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Title

Administrative Assistant

Hours of Work

8:00-17:00

Days of Week

Monday-Friday

Work Shift

Full time

Responsibilities

• Generate accurate reports for management, including utilization of graphs or merge of documents when requested.
• Maintain accurate files, facilitate file requests from other departments, process file requests from customers or third parties, prepare files for off-site storage or scanning, and track files outside the department.
• Maintain and order office supplies and equipment; renew maintenance contracts.
• Prepare purchase requisitions, check requests, and monitor budget.
• Perform accurate and efficient data entry for selected databases, including time and attendance as requested.
• Perform secretarial and receptionist duties: assist department leadership, answer department telephone and record messages, collect, sort, and distribute all incoming and outgoing mail, greet and assist visitors, schedule and prepare materials for meetings and appointments, schedule travel, and coordinate meetings.
• Prepare, maintain accuracy and completeness of office communications, including correspondence with other departments, preparation and distribution of minutes, and other documents as requested.
• Coordinate departmental meetings and other activities; prepare and distribute department information to others as requested.
• Communicate clearly and openly.
• Build relationships to promote a collaborative environment.
• Be accountable for your performance.
• Always look for ways to improve the patient experience.
• Take initiative for your professional growth.
• Be engaged and eager to build a winning team.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of related office experience.
• Professional and effective communication skills, both orally and in writing.
• Typing speed of at least 55 words per minute.
• Intermediate to advanced proficiency in Microsoft Office applications.