Remote Admin & Sales Assistant (LATAM/PH, PT)

Learning Genie Latam; United States; Remote; MXN 204,000 - 254,000; Full time

Benefits offered by this job

100% remote

Job summary

Learning Genie Latam seeks a highly organized Administrative Assistant with AI proficiency to support remote operations for the sales team and leadership. This role is 100% remote across LATAM and the Philippines, aligned with PT business hours (8:00 AM–4:30 PM PT).

Ideal for candidates early in their careers, detail-oriented, coachable, and eager to grow while handling contracts, invoices, and CRM tasks in a fast-paced environment.

Qualifications

• 1–3 years of experience in an administrative, operations, or sales support role.
• Advanced English proficiency with clear, professional written and verbal communication.
• Strong organizational skills, able to prioritize, multitask, and meet deadlines.
• Dependable and detail-oriented with initiative and accountability.
• Coachable, eager to learn in a fast-paced, evolving environment.
• Ability to work independently in a remote setting while collaborating with teams.
• Available to work Pacific Time (PT) business hours, 8:00 AM–4:30 PM PT.

Responsibilities

• Manage calendars and schedule meetings for the teams you support.
• Support day-to-day administrative functions across the Admin team.
• Assist with contracts, invoices, billing, and basic bookkeeping using Excel and QuickBooks Online.
• Organize and maintain company data so it’s clear and accessible.
• Prepare reports, data summaries, and simple presentations as needed.
• Keep sales records up to date in our CRM and prepare quotes and documents.
• Track purchase orders, contracts, and renewals with school districts and customers.
• Coordinate scheduling and follow-ups for the sales team.
• Serve as a liaison between the sales team and internal teams to move deals smoothly.
• Spot bottlenecks and suggest practical process improvements.
• Help document internal processes and systems.

Skills

Administrative support

Organization

Time management

Remote work

English proficiency

Education

Bachelor's degree in Business Administration

Tools

CRM

Google Workspace

Zoom

Excel

QuickBooks Online

Job description

Learning Genie Latam seeks a highly organized Administrative Assistant with AI proficiency to support remote operations for the sales team and leadership. This role is 100% remote across LATAM and the Philippines, aligned with PT business hours (8:00 AM–4:30 PM PT).

Ideal for candidates early in their careers, detail-oriented, coachable, and eager to grow while handling contracts, invoices, and CRM tasks in a fast-paced environment.