Remote Senior Executive Assistant - Sales & Ops (Bilingual)

GlobalTeam; United States; Remote; USD 16,000 - 20,000; Full time

Job summary

GlobalTeam is seeking a highly organized Senior Executive Assistant to support a U.S.-based client in remote sales & operations. You will manage leads, estimates, schedules, and invoicing, translating between English and Spanish as needed to keep opportunities moving forward.

The role emphasizes ownership, judgment, and follow-through, with training on Housecall Pro and internal processes. Expect a fast-paced, detail-oriented environment with direct impact on growth.

Qualifications

• Bilingual English and Spanish communication; translate scopes between languages.
• Own tasks with minimal reminders and follow through.
• Judgment to know when owner approval is needed.
• Excellent attention to detail on names, dates, colors, schedules, and amounts.
• Strong written, professional communication.
• Able to stay organized with multiple priorities.
• Customer-service oriented with calm professionalism.

Responsibilities

• Keep daily operations organized and tasks completed.
• Respond to new leads the same day and schedule estimates.
• Follow up on estimates to book jobs.
• Manage owner's calendar and inbox; protect selling time.
• Schedule jobs and confirm appointments.
• Translate job scopes English-Spanish for crews.
• Send invoices and follow up on balances.
• Maintain accurate customer, scheduling, and operational data.
• Prepare weekly numbers report (leads, estimates, booked jobs, cash).
• Document recurring processes and SOPs.
• Stay calm with multiple priorities and customer frustration.
• Escalate pricing/money decisions to owner.

Skills

Bilingual English/Spanish

Ownership & accountability

Strong judgment

Attention to detail

Numerical aptitude

Written communication

Organization

Customer service

Initiative

Cross-functional communication

Tools

Housecall Pro

Job description

GlobalTeam is seeking a highly organized Senior Executive Assistant to support a U.S.-based client in remote sales & operations. You will manage leads, estimates, schedules, and invoicing, translating between English and Spanish as needed to keep opportunities moving forward.

The role emphasizes ownership, judgment, and follow-through, with training on Housecall Pro and internal processes. Expect a fast-paced, detail-oriented environment with direct impact on growth.