Remote Admin & HR Coordinator, US & Global Ops

Vitrafy Life Sciences; Denver (CO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Unlimited vacation & sick time

Job summary

Vitrafy Life Sciences is seeking an Administration Assistant to support the US team with daily operations and HR activities. The role involves coordinating correspondence, records, scheduling, and employee lifecycle tasks while collaborating with the Australian team across time zones.

The position requires experience with CRM platforms (HubSpot, Salesforce), payroll and HR processes, and meticulous data management.

Qualifications

• Three or more years' experience in professional administration.
• Proficiency in MS Office and HR/payroll systems.
• Ability to handle confidential information with discretion.
• Strong written communication and organization.
• Payroll administration experience with external payroll provider.
• Willingness to work with international teams across time zones.

Responsibilities

• Maintain and update commercial documentation across systems like HubSpot & Salesforce.
• Prepare and file executive documents, grants, reports and white papers.
• Coordinate cross-border payroll and Australian operations.
• Provide admin support to US team, including reports and meeting materials.
• Develop reports and dashboards for Sales & Marketing using CRM tools.
• Manage files, drives, and data access with proper version control.
• Coordinate travel, expenses, and vendor invoices in Xero.
• Support tradeshow and event logistics and follow up.

Skills

Administration experience

MS Office

HR systems

Discretion

Written communication

Payroll

Time zone coordination

HR metrics

US work authorization

Education

Bachelor's or Associate degree in HR/Business Administration

High school diploma

Tools

Xero

Gusto

Job description

Vitrafy Life Sciences is seeking an Administration Assistant to support the US team with daily operations and HR activities. The role involves coordinating correspondence, records, scheduling, and employee lifecycle tasks while collaborating with the Australian team across time zones.

The position requires experience with CRM platforms (HubSpot, Salesforce), payroll and HR processes, and meticulous data management.