Remote Operations & Accounts Coordinator – Full-Time

United States Digital Space LLC; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Permanent work-from-home set-up

Dayshift (Australian business hours)

Full-time job

HMO (STAFF only)

Annual leave

13th-month pay

With Government Mandated Benefits

Job summary

Our client seeks an Operations and Account Support Officer to provide essential administrative, project coordination, and compliance support for smooth operations and client-related execution.

You will handle day-to-day admin tasks, coordinate schedules, manage documentation, track client deliverables, and assist with reporting and process improvements. Full-time, remote work aligned with Australian business hours; favorable benefits apply.

Qualifications

• Proven administrative and coordination experience within construction or building remediation.
• Excellent written and verbal English communication skills for professional email coordination and stakeholder management.
• High level of organisational and time-management skills with strong attention to detail.
• Demonstrated experience handling project documentation, tracking schedules, and managing compliance records.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, at an intermediate to advanced level.
• Experience using online collaboration tools such as Microsoft Teams, OneDrive, and SharePoint.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Reliable and self-managing when working in a remote environment.
• Ability to work full-time hours aligned to Australian Eastern Standard Time business hours.

Responsibilities

• Provide day-to-day administrative, scheduling, and operational support to the Chief Operating Officer.
• Assist the Account Manager with client documentation, correspondence, and record keeping.
• Provide administrative support to manage client accounts and service requests.
• Track client deliverables, action items, and follow-ups to ensure timely completion.
• Support the preparation of client reports, updates, and documentation packs.
• Assist with internal operational process documentation and improvements.
• Support invoice tracking and documentation coordination.
• Maintain accurate client, project, and operational records across company systems and filing platforms.

Skills

Administrative coordination

Client communication

Project coordination

Documentation management

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

OneDrive

SharePoint

Job description

Our client seeks an Operations and Account Support Officer to provide essential administrative, project coordination, and compliance support for smooth operations and client-related execution.

You will handle day-to-day admin tasks, coordinate schedules, manage documentation, track client deliverables, and assist with reporting and process improvements. Full-time, remote work aligned with Australian business hours; favorable benefits apply.