Remote Admin Assistant — Community Development

Remote Jobs; Arlington (VA); Remote; USD 25,000 - 36,000; Part time

Benefits offered by this job

Remote work for eligible positions

Vacation time varies by program and is

9 Sick Days and 11 Holidays

Laptop provided

Cellphone provided

Meaningful employee engagement program

Job summary

Urban Strategies seeks an experienced Administrative Assistant to support the En Comunidad Program and Community Development team. You will manage schedules, organize meetings and events, handle confidential information, and provide general administrative support to ensure smooth program operation.

The ideal candidate has strong organizational and time-management skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 3 years of administrative, office, nonprofit, community program, or related experience.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Bilingual (Spanish and English).

Responsibilities

• Keep the schedules of the management team up-to-date, including scheduling meetings and appointments, making travel arrangements, and coordinating conference calls.
• Manage conflicting priorities and optimize schedules for maximum efficiency.
• Manage all communications for the senior management team, including emails, phone calls, and mail.
• Handle inquiries, resolve issues, and elevate urgent matters to the appropriate parties.
• Create, format, and edit documents as required, including reports and presentations.
• Plan and organize events, meetings, and conferences, on-site and off-site, coordinating with attendees.
• Ensure handling of sensitive information with discretion and confidentiality.
• Conduct research to provide administrative support, including logistics, data entry, and filing.
• Manage program communication platforms including website updates, social media, internal sites and newsletters.
• Manage recruitment and onboarding SOPs for new cohorts.
• Prepare and complete contracts using templates and approved information.
• Receive and review invoices and submit to Accounts Payable.
• Enter and maintain program data in databases, trackers, spreadsheets, and reporting systems.

Skills

Administrative experience

Organizational skills

Written and verbal communication

Bilingual English/Spanish

Education

High school diploma or equivalent

Job description

Urban Strategies seeks an experienced Administrative Assistant to support the En Comunidad Program and Community Development team. You will manage schedules, organize meetings and events, handle confidential information, and provide general administrative support to ensure smooth program operation.

The ideal candidate has strong organizational and time-management skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.