Administrative Assistant

Urban strategies; United States; Remote; USD 26,000 - 36,000; Part time

Benefits offered by this job

Remote work

Generous vacation

Sick days

Laptop provided

Cellphone provided

Engagement programs

Job summary

Urban Strategies is seeking an experienced Administrative Assistant to support the En Comunidad Program and Community Development team. You will manage schedules, organize meetings and events, handle confidential information, and provide broad administrative support to ensure smooth program operations.

The ideal candidate has strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 3 years of administrative, nonprofit, community program, or related experience.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Bilingual Spanish and English.

Responsibilities

• Keep the schedules of the management team up-to-date and well-organized, including meetings, travel arrangements, and conference calls.
• Manage conflicting priorities and optimize schedules for maximum efficiency.
• Handle all forms of communication for senior management, including emails, calls, and mail.
• Respond to inquiries, resolve issues, and escalate urgent matters as needed.
• Create, format, and edit reports, presentations, and other documents.
• Plan and organize events, meetings, and conferences on-site and off-site, including venues and catering.
• Maintain confidentiality and handle sensitive information with discretion.
• Conduct research to provide administrative support for community development management.
• Manage program communications platforms (website updates, social media, newsletters, etc.).
• Oversee recruitment and onboarding SOPs for new cohorts.
• Prepare contracts for facilitators, coaches, consultants using templates.
• Receive and review invoices, submit to Accounts Payable per procedures.
• Enter and maintain program data in databases and trackers.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Bilingual Spanish-English

Education

High School Diploma or equivalent

Job description

Administrative Assistant

Program: Community Development

Reports To: Program Director

Salary: $22.38

Location: Remote

Job Type: Part-time

Work Schedule: Part-time

General Description

We are seeking an experienced an organized Administrative Assistant to provide support to the En Comunidad Program and Community Development team, as requested. You will be responsible for managing schedules, organizing meetings and events, handling confidential information, and providing general administrative support to ensure the smooth running of the program.

About You

The ideal candidate will have excellent organizational and time-management skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced environment. You should be comfortable working with senior executives and possess excellent communication skills, both written and verbal. You should be proactive, flexible, and able to work independently with minimal supervision.

Minimum Qualifications

• High school diploma or equivalent


• 3 years of administrative, office, nonprofit, community program, or related experience


• Strong organizational skills


• Excellent written and verbal communication skills


• Bilingual (Spanish and English)

Preferred Qualifications

• Christian Community Development Philosophy essential knowledge

What You’ll Be Doing

• Responsible for keeping the schedules of the management team up-to-date and well-organized to include scheduling meetings and appointments, making travel arrangements, and coordinating conference calls.


• Will be managing conflicting priorities and find ways to optimize the schedules to ensure maximum efficiency.


• Responsible for managing all forms of communication for the senior management team, including emails, phone calls, and mail.


• Will be handling inquiries, resolve issues, and escalate urgent matters to the appropriate parties.


• Will be creating, formatting, and editing various documents as required, including reports, presentations, and other materials.


• Will be planning and organizing events, meetings, and conferences, both on-site and off-site to include identifying suitable venues, arranging catering, and coordinating with attendees to ensure a smooth and successful event.


• Ensures the handling of sensitive and confidential information with the utmost discretion and professionalism while maintaining confidentiality


• Will be conducting research on providing administrative support as needed. This includes logistics, data entry, filing, and other administrative tasks as required by the community development management team.


• Manage program communication platforms including website updates, social media, internal online sites and community platforms, emails, newsletters, etc.


• Manage recruitment and onboarding SOPs for new cohorts.


• Prepare and complete facilitator, coach, consultant, and other program contracts using established templates and approved information.


• Receive and review invoices for required administrative information and submit them to Accounts Payable according to established procedures.


• Enter and maintain program information within established databases, trackers, spreadsheets, and reporting systems.

About Urban Strategies

Urban Strategies exists to equip, resource and connect faith- and community-based organizations so that all children and families can reach their full potential. Headquartered in Washington, D.C., our team serves in the U.S. mainland, Puerto Rico, and Central America.

Company Culture

Our work is driven by our three core values:

1. Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth.


2. Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities.


3. Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential.

Benefits

• Remote work for eligible positions.


• Vacation time is generous but varies depending on program and position.


• 9 Sick Days and 11 Holidays.


• Positions that require laptops, the company provides one.


• Positions that require cellphone, company issues one.

Perks

• Meaningful employee engagement programs.

Other

• Employment is conditional pending satisfactory results of all required tests and background checks.

Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections.