Remote Administrative Specialist (Bilingual)

Urban strategies; United States; Remote; USD 26,000 - 36,000; Part time

Benefits offered by this job

Remote work

Generous vacation

Sick days

Laptop provided

Cellphone provided

Engagement programs

Job summary

Urban Strategies is seeking an experienced Administrative Assistant to support the En Comunidad Program and Community Development team. You will manage schedules, organize meetings and events, handle confidential information, and provide broad administrative support to ensure smooth program operations.

The ideal candidate has strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• 3 years of administrative, nonprofit, community program, or related experience.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Bilingual Spanish and English.

Responsibilities

• Keep the schedules of the management team up-to-date and well-organized, including meetings, travel arrangements, and conference calls.
• Manage conflicting priorities and optimize schedules for maximum efficiency.
• Handle all forms of communication for senior management, including emails, calls, and mail.
• Respond to inquiries, resolve issues, and escalate urgent matters as needed.
• Create, format, and edit reports, presentations, and other documents.
• Plan and organize events, meetings, and conferences on-site and off-site, including venues and catering.
• Maintain confidentiality and handle sensitive information with discretion.
• Conduct research to provide administrative support for community development management.
• Manage program communications platforms (website updates, social media, newsletters, etc.).
• Oversee recruitment and onboarding SOPs for new cohorts.
• Prepare contracts for facilitators, coaches, consultants using templates.
• Receive and review invoices, submit to Accounts Payable per procedures.
• Enter and maintain program data in databases and trackers.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Bilingual Spanish-English

Education

High School Diploma or equivalent

Job description

Urban Strategies is seeking an experienced Administrative Assistant to support the En Comunidad Program and Community Development team. You will manage schedules, organize meetings and events, handle confidential information, and provide broad administrative support to ensure smooth program operations.

The ideal candidate has strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.