Remote Admin Assistant 3 – Executive Support

University of California Office of the President; Oakland (CA); Hybrid; USD 68,000 - 80,000; Full time

Job summary

The University of California Office of the President in Oakland is seeking an Administrative Assistant 3 to support the President and the PEO team within UCOP’s TOPS program. This temporary position offers exposure to high-level operations and confidential information handling.

Responsibilities include travel and expense management, presidential correspondence and briefing support, event coordination, scheduling, and coordination with IT and facilities as needed.

Qualifications

• High school diploma or equivalent required.
• Experience with word processing, spreadsheets, and databases.
• Strong verbal and written communication, active listening, multitasking.
• Ability to handle sensitive and confidential information.

Responsibilities

• Support travel and expense management.
• Handle presidential correspondence and briefing support.
• Coordinate events, scheduling, and security coordination.
• Provide guidance to other admins on procedures and policies.

Skills

Administrative procedures

Verbal & written communication

Time management

Handling sensitive information

Education

Bachelor's degree in related area or equivalent experience

Tools

Word processing

Spreadsheets

Database applications

Job description

The University of California Office of the President in Oakland is seeking an Administrative Assistant 3 to support the President and the PEO team within UCOP’s TOPS program. This temporary position offers exposure to high-level operations and confidential information handling.

Responsibilities include travel and expense management, presidential correspondence and briefing support, event coordination, scheduling, and coordination with IT and facilities as needed.