TEMPORARY ADMINISTRATIVE ASSISTANT 3

University of California Office of the President; Oakland (CA); Hybrid; USD 68,000 - 80,000; Full time

Job summary

The University of California Office of the President in Oakland is seeking an Administrative Assistant 3 to support the President and the PEO team within UCOP’s TOPS program. This temporary position offers exposure to high-level operations and confidential information handling.

Responsibilities include travel and expense management, presidential correspondence and briefing support, event coordination, scheduling, and coordination with IT and facilities as needed.

Qualifications

• High school diploma or equivalent required.
• Experience with word processing, spreadsheets, and databases.
• Strong verbal and written communication, active listening, multitasking.
• Ability to handle sensitive and confidential information.

Responsibilities

• Support travel and expense management.
• Handle presidential correspondence and briefing support.
• Coordinate events, scheduling, and security coordination.
• Provide guidance to other admins on procedures and policies.

Skills

Administrative procedures

Verbal & written communication

Time management

Handling sensitive information

Education

Bachelor's degree in related area or equivalent experience

Tools

Word processing

Spreadsheets

Database applications

Job description

Job ID:

88506

Location:

Oakland

Full/Part Time:

Full Time

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Job Title:

Administrative Assistant 3

Job #:

007373

Position Base:

Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.

TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

The Administrative Assistant 3 in the PEO supports the daily operations and administrative needs of the UC President and the PEO team. The position involves activities in travel and expense management, presidential correspondence, presidential security coordination, presidential briefing support, event management, scheduling, and may also include IT, facilities, and general office supply management. The Administrative Assistant 3 manages daily sensitive and confidential information and provides guidance to other administrative assistants on procedures, practices, and implementation of policies, including those which are particularly complex in relation to the President's office and requirements.

MINIMUM QUALIFICATIONS

• High school diploma and / or equivalent certification / experience / training
• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Skill in managing sensitive and confidential information.

PREFERRED QUALIFICATIONS

Bachelor's degree and 2-3 years administrative assistant experience in an academic or high level environment.

EDUCATION

• Bachelor's degree in related area or equivalent experience and/training.

SPECIAL CONDITIONS

This position is eligible for a remote work arrangement. The person hired will be required to reside within California.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Title: Administrative Assistant 3

Payroll Title: ADMIN AST 3

Job Code: 007373

Salary Grade: Grade 18

PayScale/ budgeted hourly range: $32.59/hour - $38.41/hour. Salary offers are determined based on final candidate qualifications and experience.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at Accessibility or email the Human Resource Department at [e-mail].