TEMPORARY BLANK ASSISTANT 3

University of California Office of the President; Oakland (CA); On-site; USD 46,480 - 47,472; Full time

Job summary

The University of California Office of the President in Oakland is hiring for a temporary role as a Blank Assistant 3 within the External Relations and Communications division. This position requires proficiency in administrative tasks, such as managing office operations, handling procurement, and coordinating events.

Candidates should possess a bachelor's degree and have strong organizational and communication skills. The position is hybrid, allowing for both on-site and remote work.

Qualifications

• Experience providing administrative support.
• Knowledge of Oracle, Concur, EMS, ServiceNow, and related systems.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist with routine office operations and departmental coordination.
• Manage and order office supplies as needed.
• Support UPS account usage and shipping coordination.

Skills

Administrative support

Organizational skills

Communication skills

Knowledge of Oracle

Attention to detail

Education

Bachelor’s degree in a related area

Tools

Oracle

Concur

EMS

ServiceNow

Job description

Job Title

Blank Asst 3

Job #

87054

Position Base

Oakland, CA

Department Overview

External Relations and Communications focuses on increasing public understanding and support for the university, establishing relationships with alumni, philanthropists, business and industry, supporting campuses, and conducting policy analysis.

Position Summary

This is a temporary position within the Temporary Office of the President Staffing (TOPS) program. It supports the ER&C division through administrative, financial, and operational responsibilities. Key duties include overseeing daily office coordination, handling office supply and shipping needs, assisting with procurement and requisition processes in Oracle, and managing travel, entertainment, and event reimbursement through Concur. The role also coordinates room reservations using EMS, registers visitors through Symmetry, and ensures adherence to UC financial and travel policies.

This is a hybrid, on-site position based in Oakland, CA.

Key Responsibilities

• Assist with routine office operations and departmental coordination.
• Manage and order office supplies as needed.
• Support UPS account usage and shipping coordination.
• Assist with event reimbursement travel and entertainment submissions.
• Manage multiple tasks and deadlines effectively.
• Provide administrative support in a professional office environment.
• Use Oracle, Concur, EMS, ServiceNow, and related administrative systems.

Required Qualifications

• Experience providing administrative support.
• Knowledge of Oracle, Concur, EMS, ServiceNow, and related systems.
• Strong organizational skills and attention to detail.
• Familiarity with UC policies and compliance.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience processing purchase requisitions, reimbursements, and financial documentation.

Preferred Qualifications

• Strong organizational skills and attention to detail.
• Familiarity with UC policies.
• Ensure compliance with applicable UC and departmental financial policies and procedures.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Knowledge of UC policies related to travel, entertainment, procurement, and reimbursements.
• Experience processing purchase requisitions, reimbursements, and financial documentation.

Education

Bachelor’s degree in a related area and/or equivalent experience or training.

Salary and Benefits

• Payroll Title: BLANK AST 3
• Salary Grade: Step 7/Step 8
• Hourly rate: $33.74 to $34.46 per hour (subject to qualifications).

Conditions of Employment

Background check: Successful completion is required.

Smoke free work environment.

Vaccination program compliance, as required.

Disclosure of any final administrative or judicial decisions within the last seven years, investigations of misconduct, or appeals.

• Misconduct means any violation of policies or laws governing conduct at the applicant’s previous place of employment, including sexual harassment, assault, discrimination, dishonesty, or unethical conduct.
• References: UC Sexual Violence and Sexual Harassment Policy; UC Anti-Discrimination Policy for Employees, Students and Third Parties; APM – 035: Affinity Action and Nondiscrimination in Employment.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.