TEMPORARY ADMINISTRATIVE ASSISTANT 3

University of California Office of the President; San Francisco (CA); Hybrid; USD 40,000 - 52,000; Part time

Job summary

University of California, Office of the President is seeking an Administrative Assistant 3 for a temporary, part-time role. You will manage travel requests, bookings, and expense reports for Bonnie Reiss Leading on Climate Fellows across the UC system, with travel tied to leadership training in November and a systemwide meeting in October.

The position allows remote work within California or a hybrid arrangement onsite. Residency in California is required for eligibility.

Qualifications

• High school diploma and / or equivalent certification / experience / training
• Attention to detail
• Strong customer service skills

Responsibilities

• This temporary position will manage developing and submitting travel requests, travel reservations, and expense reports for 50-60 Bonnie Reiss Leading on Climate student fellows from across the UC systems.
• Most of the travel will be for a leadership training in November, but there may also be a smaller number of students needing travel support for a systemwide meeting at the end of October.

Skills

Attention to detail

Customer service

Education

Bachelor's degree in related area or equivalent experience

Job description

Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Job Title: Administrative Assistant 3

Job #: 88720

Position Base: Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President.

Department Overview

Energy and Sustainability supports efficient use of university resources and helps chart a path to eliminate UC’s use of fossil fuels through its leadership and coordination across climate and energy, transportation, green building, zero waste, water and food programs and initiatives. We are leading a bold new effort to change the sources of the energy that UC consumes through our energy services unit.

Position Summary

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

Key Responsibilities

This temporary position will manage developing and submitting travel requests, travel reservations, and expense reports for 50-60 Bonnie Reiss Leading on Climate student fellows from across the UC systems. Most of the travel will be for a leadership training in November, but there may also be a smaller number of students needing travel support for a systemwide meeting at the end of October. This is a part-time position with hours as needed for submitting travel requests, booking travel, and submitting expense reports for student fellows. The estimate need is approximately 70-100 hours from early October through mid December.

Minimum Qualifications

• High school diploma and / or equivalent certification / experience / training
• Attention to detail
• Strong customer service skills

Preferred Qualifications

• Experience managing UC travel requests and reimbursements for students and/or others.
• Experience working with students.

EDUCATION

• Bachelor's degree in related area or equivalent experience and/training.

SPECIAL CONDITIONS

This is a part-time position and is eligible for a remote work arrangement within the state of California or a hybrid work arrangement is also available for a candidate who prefers to work onsite. The selected candidate must reside within the state of California.

Salary And Benefits

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Title: Administrative Assistant 3

Payroll Title: ADMIN AST 3

Job Code: 007373

Salary Grade: Grade 18

PayScale/ budgeted hourly range: $28.59/hour - $38.41/hour. Salary offers are determined based on final candidate qualifications and experience.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke and tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

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