Remote Personal Assistant for a Private Family Office

Military, Veterans and Diverse Job Seekers; San Diego (CA); Remote; USD 55,000 - 85,000; Full time

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Remote Personal Assistant to support Principals with information gathering, research, and analysis while ensuring smooth operation of the home office. The role involves coordinating household staff, managing calendars, and maintaining vendor relationships and inventories.

The ideal candidate is highly organized, discreet, and tech-savvy, with experience in a personal assistant role and strong English communication.

Qualifications

• Proven experience as a personal assistant.
• Excellent ability to learn and has a passion for exploration, research, and analysis.
• Experience in Hospitality or family office is preferred.
• Vault-like ability to maintain confidentiality and be ultra discreet.
• Flexibility to work weekends and evenings.
• Must be legally authorized to work in the United States without sponsorship for employment visa status.
• Willing to pass an extensive background check, credit, and reference checks.
• Willing to take a pre-employment psychological exam and drug screen.

Responsibilities

• Provide information support to Principals at any time; conduct research, data collection & analysis.
• Observe and optimize daily workflows to improve team efficiency.
• Coordinate household staff and vendor relationships; manage calendars and events.
• Maintain household inventory, manuals, and approved product lists.
• Submit expense reports and manage monthly/weekly purchases and deliveries.
• Prepare for events and coordinate with vendors for decor and logistics.

Skills

Personal assistant experience

G-suite experience

Highly organized

Research & analysis

Tools

G-Suite

Google Calendar

Google Contacts

Job description

Military, Veterans and Diverse Job Seekers is seeking a Remote Personal Assistant to support Principals with information gathering, research, and analysis while ensuring smooth operation of the home office. The role involves coordinating household staff, managing calendars, and maintaining vendor relationships and inventories.

The ideal candidate is highly organized, discreet, and tech-savvy, with experience in a personal assistant role and strong English communication.