Remote Accounts Payable Specialist: Timely Invoices

simera-talent; San Francisco (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

Simera is seeking a highly organized Accounts Payable Specialist to manage and process the company’s payables, ensuring invoices, payments, and records are accurate and timely while maintaining strong vendor relationships.

This role supports month-end closing, reconciliations, and reporting, requires attention to detail, proficiency in Excel or Google Sheets, and ability to work independently in a remote environment with internal teams.

Qualifications

• Experience with accounts payable processes and invoice matching.
• Proficiency in spreadsheet-based data analysis and reconciliation.
• Familiarity with ERP or accounting software platforms.
• Ability to manage high volumes with accuracy.
• Strong communication with vendors and internal teams.

Responsibilities

• Process and verify invoices, bills, and payment requests accurately and efficiently.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Match invoices with purchase orders, receipts, and other relevant documentation.
• Enter accounts payable transactions into accounting systems and databases.
• Reconcile vendor statements and investigate discrepancies.
• Prepare and process vendor payments according to established schedules.
• Monitor payment due dates and ensure invoices are paid accurately and on time.
• Maintain accurate and organized accounts payable records and documentation.
• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.
• Communicate with internal departments to resolve invoice and payment issues.
• Assist with monthly and year-end closing activities related to accounts payable.
• Support account reconciliations and review outstanding balances.
• Prepare accounts payable reports and summaries for management.
• Ensure proper documentation and filing of financial records.
• Assist with audits and provide requested accounts payable documentation.
• Identify opportunities to improve accounts payable processes and operational efficiency.
• Maintain confidentiality when handling financial and vendor information.

Skills

Accounts payable

Invoice processing

Attention to detail

Organizational skills

Time management

Accounting principles

Communication skills

Numerical/analytical abilities

Remote work capability

Independent work

Vendor management

Confidentiality

Tools

Microsoft Excel

Google Sheets

ERP systems

Job description

Simera is seeking a highly organized Accounts Payable Specialist to manage and process the company’s payables, ensuring invoices, payments, and records are accurate and timely while maintaining strong vendor relationships.

This role supports month-end closing, reconciliations, and reporting, requires attention to detail, proficiency in Excel or Google Sheets, and ability to work independently in a remote environment with internal teams.