Remote Accounts Payable Specialist

Topstep; Chicago (IL); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Seven company-paid holidays

Generous family leave

401(k) matching

Health, dental, and vision insurance

Front-loaded PTO

Job summary

Topstep is seeking an AP Accountant to accurately process vendor invoices from receipt through payment. You will match invoices to supporting docs, code to GL accounts, and enter data in Bill.com and NetSuite while maintaining audit-ready records.

Collaborating closely with the GL and finance teams, you will handle complex allocations, resolve discrepancies with vendors, and support monthly AP aging and accruals as needed, contributing to a close-knit finance environment.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• 1–3+ years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Responsibilities

• AP Processing: receive and sort vendor invoices (physical or electronic).
• Validate invoice details against PO, contracts, and goods/services received.
• Enter invoice data into Bill.com and NetSuite with GL codes and departments.
• Perform complex allocations across subsidiaries based on descriptions and usage.
• Verify entries to prevent errors, miscoding, or duplicates.
• Communicate with vendors to resolve discrepancies or missing information.
• Prepare and process payments for approved invoices per terms and workflows.
• Maintain audit-ready records and documentation for internal/external audits.
• Develop and maintain SOPs for AP procedures including subsidiary allocations.

Skills

Attention to detail

Vendor communication

Multitasking

Problem solving

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Bill.com

Microsoft Excel

Job description

Topstep is seeking an AP Accountant to accurately process vendor invoices from receipt through payment. You will match invoices to supporting docs, code to GL accounts, and enter data in Bill.com and NetSuite while maintaining audit-ready records.

Collaborating closely with the GL and finance teams, you will handle complex allocations, resolve discrepancies with vendors, and support monthly AP aging and accruals as needed, contributing to a close-knit finance environment.