Accounts Payable (\"AP\") Accountant

Topstep-Gmb; Chicago (IL); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Company-paid Holidays

Family Leave

401(k) matching

Health, dental, and vision insurance

Paid time off (front-loaded)

Employee referrals bonus

Job summary

Topstep in Chicago, IL seeks an AP Accountant to handle vendor invoices from receipt to payment, ensuring three‑way match, accurate GL coding, and data entry in Bill.com and NetSuite with attention to detail.

The role collaborates with the Senior GL Accountant to accrue late invoices, prepares AP aging, and maintains audit-ready documentation in a close-knit finance team.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• 1-3+ years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Responsibilities

• AP Processing: Receive and sort incoming vendor invoices, validate against POs/contracts, and enter data into Bill.com and NetSuite.
• Perform complex allocations for multiple large vendors by splitting expenses across subsidiaries.
• Verify entries to prevent errors, miscoding, or duplicates; oversee the finance email inbox.
• Communicate with vendors to resolve discrepancies and missing information; prepare payments per terms.
• Maintain audit-ready records and support internal/external audits; develop SOPs for AP procedures.
• Partner with Senior GL Accountant to obtain estimates for recurring accrual items; assist in AP aging preparation.

Skills

Three-way match

Accounts payable

NetSuite

Bill.com

Excel

Vendor communication

Education

Associate’s or Bachelor’s degree in Accounting/Finance

Tools

NetSuite

Bill.com

Microsoft Excel

Job description

The AP Accountant is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The AP Accountant works closely with vendors to resolve discrepancies, supports the payment process, maintains organized records to support internal controls and audit requests, prepares monthly AP aging, and works closely with the Senior GL Accountant to identify invoices received late that require accruals. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Key Responsibilities

• AP Processing
• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments, inclusive of allocations mentioned below.
• Perform complex allocations for multiple large vendors by splitting expenses across subsidiaries based on invoice descriptions, subsidiary usage, headcounts, etc.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Oversee the finance email inbox, which includes sorting inquiries from AP and distributing other requests to their respective departments
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
• Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.
• Develop and maintain SOPs for all AP procedures, inclusive of the steps required to calculate subsidiary allocations for invoices that cover multiple subsidiaries
• Accounting
• Partner with Senior GL Accountant who owns accrued expenses and vendor-facing teams (e.g., Legal, Product) to obtain estimates for recurring accrual items.
• Assist in the preparation of the monthly AP aging, ensuring the aging report ties to the trial balance and open items are properly supported.
• Investigate and drive resolution of aged or unusual AP items in partnership with the GL Manager, Senior GL Accountant, and vendor owners.
• Maintain documentation standards for AP aging support that are audit-ready.
• Process Improvements & Systems
• Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas.
• Leverage ERP (NetSuite) and Bill.com functionality effectively; support system improvements as directed.
• Ensure AP data flows accurately into the general ledger from bill.com

Required Qualifications and Key Competencies

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• 1-3 + years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full-time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $65,000 - $80,000 annually.
• The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

This position is hybrid and based in Chicago, Illinois.