Registration Specialist

Indiana University Health System; Avon (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Indiana University Health System is seeking a Registration Specialist for the Primary Care clinic at IU Health West Hospital. This onsite role supports patient flow from arrival through departure, verifies insurance, schedules appointments, and maintains accurate records, collaborating with providers, nursing staff, MAs, and clinic leadership.

You will greet patients, collect demographics, explain payment expectations, and enter information to support reimbursement and outcomes.

Qualifications

• High School Diploma or GED required.
• Prior experience in a healthcare setting preferred.
• Ability to learn and retain medical coding concepts (ICD-10, CPT preferred).
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Greet and assist patients with check-in and check-out
• Schedule appointments and manage clinic workflows
• Work insurance and demographic queues to ensure accurate records
• Answer incoming calls and route patients and visitors appropriately
• Collect and validate patient demographic and insurance information
• Explain department policies, charges, and payment expectations
• Enter information accurately to support reimbursement and clinical outcomes
• Communicate effectively with patients, providers, nursing teams, MAs, and managers
• Support primary care clinic operations with professionalism and efficiency
• Requires the ability to take initiative and meet objectives
• Requires effective written and verbal communication skills.

Skills

Customer service

Communication

Phone etiquette

Team collaboration

De-escalation

Willingness to learn

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Registration Specialist – Primary Care (Onsite)

Location: IU Health West Hospital – Primary Care

Schedule: Monday–Friday, 8‑hour shift

• 9-5:30

• Onsite position

Position Overview

The Registration Specialist supports primary care operations by providing exceptional customer service and facilitating patient flow from arrival through departure. This role ensures accurate patient registration, scheduling, insurance verification, and communication while working closely with patients, providers, nursing staff, MAs, and clinic leadership.

Key Responsibilities

• Greet and assist patients with check‑in and check‑out

• Schedule appointments and manage clinic workflows

• Work insurance and demographic queues to ensure accurate records

• Answer incoming calls and route patients and visitors appropriately

• Collect and validate patient demographic and insurance information

• Explain department policies, charges, and payment expectations

• Enter information accurately to support reimbursement and clinical outcomes

• Communicate effectively with patients, providers, nursing teams, MAs, and managers

• Support primary care clinic operations with professionalism and efficiency

• Requires the ability to take initiative and meet objectives

• Requires effective written and verbal communication skills.

Training & Onboarding

• IU Health–mandated computer‑based training

• Position‑specific training

• Hands‑on, precepted training

• Skill check‑offs

• Regular touchpoints with preceptor and manager

Skills for Success

• Strong customer service and phone etiquette

• Comfortable working with technology and multiple systems

• Effective communication and interpersonal skills

• Personable, efficient, and team‑oriented

• Ability to de‑escalate situations professionally

• Willingness to learn and support team needs

Qualifications

• High School Diploma or GED required

• Prior experience in a healthcare setting preferred

• Ability to learn and retain medical coding concepts (ICD‑10, CPT preferred)

• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint)