Registrar Assistant: Student Records & Compliance

West Coast University; Anaheim (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

West Coast University is hiring for a Campus Registrar support role focused on maintaining accurate student records and delivering registrar services. The position involves data entry in CNS, TES, and CRM, attendance tracking, and collaboration with faculty, program deans, and executives to uphold university policies.

Candidates should have a Bachelor’s degree, a minimum of 3 years’ experience, and familiarity with FERPA.

Qualifications

• Requires basic knowledge of standards and processes within a narrow scope of work.
• Experience with CNS is required according to the posting.
• Knowledge of FERPA regulations is essential.

Responsibilities

• Provide a wide variety of student-centered registrar and support functions for the Campus Registrar and Assistant Registrar II.
• Data entry into CNS, TES, and CRM systems.
• Ensure student records are accurately maintained per regulatory, legal, or institutional policies.
• Assist with tracking attendance and communicating with faculty and executives who enforce attendance policies.
• Assist with final grade submissions in CNS per policies and procedures.
• Ensure adherence to academic policies, especially SAP.
• Assist with various reports such as SAP, Attendance, and Final Grades.
• Enter academic class schedules with accurate data elements.
• Evaluate transcripts for potential transfer credits and post findings in CNS and TES.

Skills

Campus Registrar knowledge

FERPA knowledge

Education

Bachelor’s Degree in Higher Education

Bachelor’s Degree in Educational Administration

Bachelor’s Degree in Business Administration

Tools

Campus Nexus (CNS)

TES

CRM system

Job description

West Coast University is hiring for a Campus Registrar support role focused on maintaining accurate student records and delivering registrar services. The position involves data entry in CNS, TES, and CRM, attendance tracking, and collaboration with faculty, program deans, and executives to uphold university policies.

Candidates should have a Bachelor’s degree, a minimum of 3 years’ experience, and familiarity with FERPA.