Registrar

Everglades University; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Everglades University is seeking a University Registrar to manage and safeguard student academic records and ensure accurate, timely reporting in CampusVue. The role includes monitoring student status and attendance, certifying VA and international student data, and handling transcript requests.

The Registrar will maintain student files, compile weekly reports, and coordinate course offerings in CampusVue, while assisting faculty and staff with academic questions and retention efforts.

Qualifications

• Bachelor's degree required.
• Experience with academic records management preferred.
• Familiarity with CampusVue or similar student information systems preferred.

Responsibilities

• Custodian of student academic records, ensuring proper entry, storage, retrieval, mailing, and maintenance of all records.
• Monitor student status and attendance; process transcripts and official requests.
• Certify VA student attendance, GPA, course load, and transfer credits; register and monitor international students with SEVIS.
• Maintain and audit student files; generate weekly reports on grades and enrollment data.
• Ensure accurate reporting of onsite and online grades in CampusVue; manage grade changes and incomplete contracts.
• Coordinate course offerings in CampusVue and handle status changes and related forms.
• Provide guidance to faculty, staff, and students on academic matters and retention efforts.

Education

Bachelor's degree

Job description

Registrar: Responsibilities include but are not limited to: serving as custodian of student academic records; assuring the proper entry, storage, retrieval, mailing, and maintenance of all academic records of the University.

The Registrar is responsible for the following:

• Monitor student status in school
• Monitor and input student attendance
• Certify and monitor VA students- attendance, GPA, course load, transfer credits
• Register and monitor international students with SEVIS (USCIS)
• Manage and maintain all student files
• Compile and distribute weekly report (grades, population, AI/LOA returns, etc.)
• Complete official student transcript request processing
• Ensure onsite student grades are reported and entered into CampusVue, ensure term upload of online grades, monitor Incomplete grades, and grade changes
• Ensure all course offerings are built correctly in CampusVue
• Process Incomplete contracts, status changes, change of grade forms, change of start date forms, and cancel forms
• Send student letters pertaining to: Incomplete contract, probation, suspension, dismissal, attendance, and failing grades
• Verify enrollment status of students
• Complete student file audits
• Assist and inform students with regard to Academic Interrupts (AI) and Leave of Absence (LOA)
• Assist Dean of Academics and Department Chairs by answering questions for faculty/staff/students regarding academic matters
• Assist in contacting students for retention purposes
• Ensure accuracy of & maintain all student records in CampusVue academic records
• Make sure all status changes are completed in CampusVue
• Ensure unofficial transfer credits (T*) are changed to official transfer credits (T) once the official transcripts are received

Registrars must have a minimum of a Bachelor's Degree and academic experience.

Weekly hours: 8:30am-5:30pm or 11:00am-8:00pm and must be able to work Saturdays