Assistant Registrar I

West Coast University; Anaheim (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

West Coast University is hiring for a Campus Registrar support role focused on maintaining accurate student records and delivering registrar services. The position involves data entry in CNS, TES, and CRM, attendance tracking, and collaboration with faculty, program deans, and executives to uphold university policies.

Candidates should have a Bachelor’s degree, a minimum of 3 years’ experience, and familiarity with FERPA.

Qualifications

• Requires basic knowledge of standards and processes within a narrow scope of work.
• Experience with CNS is required according to the posting.
• Knowledge of FERPA regulations is essential.

Responsibilities

• Provide a wide variety of student-centered registrar and support functions for the Campus Registrar and Assistant Registrar II.
• Data entry into CNS, TES, and CRM systems.
• Ensure student records are accurately maintained per regulatory, legal, or institutional policies.
• Assist with tracking attendance and communicating with faculty and executives who enforce attendance policies.
• Assist with final grade submissions in CNS per policies and procedures.
• Ensure adherence to academic policies, especially SAP.
• Assist with various reports such as SAP, Attendance, and Final Grades.
• Enter academic class schedules with accurate data elements.
• Evaluate transcripts for potential transfer credits and post findings in CNS and TES.

Skills

Campus Registrar knowledge

FERPA knowledge

Education

Bachelor’s Degree in Higher Education

Bachelor’s Degree in Educational Administration

Bachelor’s Degree in Business Administration

Tools

Campus Nexus (CNS)

TES

CRM system

Job description

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student‑centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.

You will make an impact by:

• Provide a wide variety of student-centered registrar and support functions for the Campus Registrar and Assistant Registrar II.
• Provide data entry into all systems including, but not limited to, Campus Nexus (CNS), Transfer Equivalency System (TES), and Customer Relation Management (CRM) system.
• Ensure that student records are accurately maintained as determined by regulatory, legal, or institutional policies and procedures.
• Assist with tracking attendance via reporting and communicating directly with faculty, program deans, chairs, Executive Directors, and other executives who violate West Coast University’s attendance policies.
• Assist with monitoring final grade submissions into Campus Nexus (CNS) in accordance with established policies and procedures.
• Ensure that all academic-related policies are followed, especially those that pertain to Satisfactory Academic Progress (SAP).
• Assist with various reports including, but not limited to, Selected Letter Grade Reports, Satisfactory Academic Progress (SAP), Attendance, and Final Grades.
• Assist with data entry of the academic class schedule to ensure that all academic courses are properly created with accurate data elements (schedule, course hours, attendance rules, etc.).
• Assist in evaluating transcripts for potential transfer credit, posting the findings into Campus Nexus (CNS) and the Transfer Equivalency System (TES) and ensure that students are given appropriate credit for all relevant previous education that meets West Coast University policy.

Your Experience Includes:

• Requires basic knowledge of standards and processes within a narrow scope of work. Typically requires a minimum of 3 years of experience. May require vocational or technical education in addition to prior work experience.
• Experience with Campus Nexus (CNS).
• Knowledge of regulations such as FERPA.

Education:

• Bachelor’s Degree in one of the following or related fields required.
  • Higher Education
  • Educational Administration
  • Business Administration

Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.

At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student‑centric approach to all we do. This focus creates an aligned, nimble, and consensus‑driven culture that is solution‑oriented and supports our associates’ professional growth.

West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.