Assistant Registrar

American Career College; Anaheim (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

West Coast University is seeking an associate registrar to provide registrar and support functions for the Campus Registrar and Assistant Registrar II. You will enter data into CNS, TES, and CRM systems and maintain student records according to policy.

You will monitor attendance and final grade submissions, ensure SAP compliance, and generate routine reports. They seek a candidate with CNS experience and a bachelor’s degree in a related field.

Qualifications

• Requires basic knowledge of standards and processes within a narrow scope of work.
• Typically requires a minimum of 3 years of experience; vocational/technical education may supplement.
• Experience with Campus Nexus (CNS) and FERPA knowledge are preferred.

Responsibilities

• Provide a wide variety of student-centered registrar and support functions for the Campus Registrar and Assistant Registrar II.
• Perform data entry into CNS, TES and CRM systems.
• Maintain accurate student records per regulatory, legal or institutional policies.
• Track attendance with faculty and administrators and address violations of attendance policies.
• Monitor final grade submissions into CNS per established policies.
• Ensure SAP and other academic policies are followed.
• Assist with SAP, attendance, and final grades reports.
• Enter academic class schedules and ensure data integrity for courses.
• Evaluate transcripts for potential transfer credit and apply credits per West Coast University policy.

Skills

Data entry

Registrar support

Attention to detail

Education

Bachelor's Degree in Higher Education

Bachelor's Degree in Educational Administration

Bachelor's Degree in Business Administration

Tools

Campus Nexus (CNS)

Transfer Equivalency System (TES)

CRM system

Job description

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives - you will help change the lives of every patient they care for throughout their career.

You will make an impact by:

• Provide a wide variety of student-centered registrar and support functions for the Campus Registrar and Assistant Registrar II.


• Provide data entry into all systems including, but not limited to, Campus Nexus (CNS), Transfer Equivalency System (TES), and Customer Relation Management (CRM) system.


• Ensure that student records are accurately maintained as determined by regulatory, legal, or institutional policies and procedures.


• Assist with tracking attendance via reporting and communicating directly with faculty, program deans, chairs, Executive Directors, and other executives who violate West Coast University’s attendance policies.


• Assist with monitoring final grade submissions into Campus Nexus (CNS) in accordance with established policies and procedures.


• Ensure that all academic-related policies are followed, especially those that pertain to Satisfactory Academic Progress (SAP).


• Assist with various reports including, but not limited to, Selected Letter Grade Reports, Satisfactory Academic Progress (SAP), Attendance, and Final Grades.


• Assist with data entry of the academic class schedule to ensure that all academic courses are properly created with accurate data elements (schedule, course hours, attendance rules, etc.).


• Assist in evaluating transcripts for potential transfer credit, posting the findings into Campus Nexus (CNS) and the Transfer Equivalency System (TES) and ensure that students are given appropriate credit for all relevant previous education that meets West Coast University policy.

Your Experience Includes:

• Requires basic knowledge of standards and processes within a narrow scope of work. Typically requires a minimum of 3 years of experience. May require vocational or technical education in addition to prior work experience.


• Experience with Campus Nexus (CNS).


• Knowledge of regulations such as FERPA.

Education:

• Bachelor's Degree in one of the following or related fields required.
  
  
  
  • Higher Education
  
  
  • Educational Administration
  
  
  • Business Administration
  
  
  
  

American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.