Registrar - Assistant Registrar for Curricular Services

Hope College; Holland (MI); On-site; USD 65,000 - 95,000; Full time

Job summary

Hope College is seeking an Assistant Registrar for Curricular Services to lead curriculum and catalog administration, scheduling operations, and registration processes. The role ensures integrity of academic records and catalog information across Banner and related systems.

The successful candidate will collaborate with faculty, deans, Curriculum Committee, and IT to support the college’s academic mission. This is a full-time, in-person position at Hope College in Michigan.

Qualifications

• Ability to learn all necessary computer applications needed for the job and stay current with changing technologies.
• Strong interpersonal and public communication skills with diverse populations.
• Creative problem solving and ability to meet deadlines.
• Detail oriented and ability to manage many moving pieces of a large project.

Responsibilities

• Serve as the primary administrator of curriculum information maintained in Banner and related systems.
• Implement approved curriculum changes and maintain course inventory, attributes, restrictions, academic rules, and related curricular data.
• Manage curriculum management software (Ad Astra, Curriculog, Acalog), including workflow configuration, testing, training, user support, and website content.
• Audit and maintain curriculum, course, faculty workload, and registration-related data in Banner.
• Direct development, maintenance, and publication of the Schedule of Courses and final examination schedule.
• Coordinate classroom assignments and scheduling processes to maximize use of facilities and instructional resources.
• Coordinate end-of-term grading processes, grade changes, GPA calculations, academic standing, Dean’s List, and probation processing.

Skills

Computer literacy

Interpersonal communication

Problem solving

Detail orientation

Job description

Please see Special Instructions for more details.

Will begin reviewing applications November 23

Position Information

Position Title

The Assistant Registrar for Curricular Services provides leadership and oversight for curriculum administration, academic scheduling, registration operations, grading processes, and related academic systems within the Registrar’s Office. This position serves as the institution’s primary expert for curriculum and scheduling functions in Banner and associated systems, ensuring the integrity of academic records, course offerings, registration processes, and catalog information.

The Assistant Registrar collaborates extensively with faculty, academic departments, deans, the Curriculum Committee, Computing and Information Technology, and other campus partners to support the institution’s academic mission.

Essential Duties and Responsibilities

Curriculum and Catalog Administration

• Serve as the primary administrator of curriculum information maintained in Banner and related systems.
• Implement approved curriculum changes and maintain course inventory, attributes, restrictions, academic rules, and related curricular data
• Manage curriculum management software (Ad Astra, Curriculog, Acalog), including workflow configuration, testing, training, user support, and website content.
• Support and advise the Curriculum Committee regarding curricular implementation, processes, and system requirements.
• Audit and maintain curriculum, course, faculty workload, and registration-related data in Banner.

Academic Scheduling and Classroom Management

• Direct development, maintenance, and publication of the institutional Schedule of Courses and final examination schedule.
• Coordinate classroom assignments and scheduling processes to maximize effective use of facilities and instructional resources.
• Maintain scheduling parameters, academic term tables, and registration calendars in Banner.
• Collaborate with academic departments, deans, schedulers, and campus partners regarding course offerings, enrollment management, classroom utilization, and special academic programs.
• Coordinate scheduling system integrations and related technology support with Computing and Information Technology.

Registration, Grading, and Academic Records

• Manage registration processes for internships, independent studies, research, applied music, ensembles, and other specialized academic experiences.
• Oversee the administration and distribution of official class roster information to faculty and academic departments.
• Coordinate end-of-term grading processes, grade changes, GPA calculations, academic standing, Dean’s List, and academic probation processing.
• Ensure compliance with grading policies and maintain accurate academic records.
• Communicate grading deadlines, academic regulations, and registration procedures to faculty and students.
• Produce academic, curricular, faculty workload, and compliance reports supporting institutional operations and student records management.

Project Management and Systems Administration

• Serve as project manager for curriculum-related systems, processes, and Registrar’s Office initiatives.
• Lead implementation, testing, documentation, training, and continuous improvement efforts for curriculum and scheduling operations.
• Coordinate cross-functional projects involving Banner, curriculum management software, classroom scheduling systems, and related technologies.

Other Duties

• Serve as a campus resource regarding curriculum requirements, scheduling, and registration procedures.
• Perform other duties as assigned by the Registrar.

This is a full-time, in-person position.

FTE

FTE 1.0

Qualifications

• Ability to learn all necessary computer applications needed for job and stay current with changing technologies
• Strong interpersonal and public communication skills with diverse populations
• Ability to be a creative problem solver and overcome obstacles to achieve a deadline
• Detail oriented and ability to manage many moving pieces of a large project.

Physical Demands

This position requires remaining in a stationary position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Number

Posting Number 2026-043SR

Job Posting Open Date

Job Posting Open Date 11/09/2026

Job Posting Close Date

Open Until Filled Yes

Is this position available for sponsorship

Is this position available for sponsorship No