Assistant Registrar

University of Alabama in Huntsville; Alabama; Vor Ort; USD 48.000 - 53.000; Vollzeit

Zusammenfassung

The University of Alabama in Huntsville seeks an Assistant Registrar for Curriculum Management and Scheduling to maintain curriculum data in Banner, Kuali Academic Ops, and Degree Works, and to publish the academic schedule. You will collaborate with Admissions, Financial Aid, Military and Veteran Services, and other campus partners.

This role focuses on applying best practices in policy compliance and process improvement, while ensuring accurate data and smooth scheduling across colleges and

Qualifikationen

• Bachelor’s degree from an accredited institution.
• 2–4 years of experience in a Registrar’s Office, academic administration, or related field.
• Experience working with student information systems (e.g., Banner, Colleague).
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Working knowledge of academic structures, course scheduling, and curriculum data.
• Customer service orientation and collaborative mindset

Aufgaben

• Maintain and update course, program, and curriculum data within the student information system; Execute approved curriculum changes in accordance with institutional policies and timelines; Track and monitor curriculum proposals through the approval workflow; Serve as primary point of contact regarding curriculum entry, updates, and questions; Maintain and update procedural documentation related to curriculum processes
• Develop subject matter expertise is degree audit system, particularly in curriculum scribing; Assist in translating approved curriculum into accurate degree audit rules; Support and improve alignment between academic catalog and degree audit system
• Serve as primary point of contact for academic departments for schedule development and troubleshooting; Coordinate preparation, entry, and publication of the academic schedule; Review and troubleshoot course scheduling information from all departments; Monitor and meet scheduling deadlines; Identify scheduling conflicts and elevate as appropriate; Perform maintenance and updates to schedule
• Identify recurring inefficiencies in curriculum and scheduling workflows and communicate with leadership; Assume responsibility for execution of curriculum and scheduling processes independently; Assist with system testing, upgrades, and maintenance related to curriculum and scheduling
• Assist in training departmental users on timelines, processes, and system entry; Maintain accurate documentation to support audits and reviews

Kenntnisse

Attention to detail

Organizational skills

Written communication

Verbal communication

Customer service orientation

Collaborative mindset

Knowledge of academic structures

Ausbildung

Bachelor’s degree

Tools

Banner

Colleague

DegreeWorks

Curriculog

CIM

Jobbeschreibung

Purpose of the Position:

The Assistant Registrar for Curriculum Management and Scheduling supports the coordination and implementation of curriculum management processes and academic scheduling operations. This position is responsible for maintaining accurate curriculum data in the student information system, Kuali Academic Ops, and Degree Works, as well as assisting with the development and publication of the academic schedule. By assuming primary responsibility for the day-to-day execution of curriculum and scheduling functions, this role reduces operational risk and ensures continuity of services that impact all colleges and academic departments. This position enables the Registrar and Senior Associate Registrar to focus on improving operational efficiency, addressing complex troubleshooting issues, ensuring regulatory and policy compliance, and leading strategic process improvements aligned with best practices. This position is housed within the Office of the Registrar in the Enrollment Management division and works in close collaboration with key campus partners, including Admissions, Financial Aid, Military and Veteran Services, and International Student Services, as well as academic colleges, curriculum development councils, and the Office of the Provost.

DUTIES AND RESPONSIBILITIES:

• Curriculum Management Support – 25% Maintain and update course, program, and curriculum data within the student information system (Banner and Kuali Academic Ops); Execute approved curriculum changes in accordance with institutional policies and timelines; Track and monitor curriculum proposals through the approval workflow; Serve as primary point of contact regarding curriculum entry, updates, and questions; Maintain and update procedural documentation related to curriculum processes
• Degree Audit and Curriculum Systems Support – 25% Develop subject matter expertise is degree audit system, particularly in curriculum scribing; Assist in translating approved curriculum into accurate degree audit rules; Support and improve alignment between academic catalog and degree audit system
• Academic Scheduling Leadership – 20% Serve as primary point of contact for academic departments for schedule development and troubleshooting; Coordinate preparation, entry, and publication of the academic schedule; Review and troubleshoot course scheduling information from all departments; Monitor and meet scheduling deadlines; Identify scheduling conflicts and elevate as appropriate; Perform maintenance and updates to schedule
• Operational Support, Workflow Continuity, and Data Integrity – 20% Identify recurring inefficiencies in curriculum and scheduling workflows and communicate with leadership; Assume responsibility for execution of curriculum and scheduling processes independently; Assist with system testing, upgrades, and maintenance related to curriculum and scheduling
• Collaboration, Service, and Compliance – 10% Assist in training departmental users on timelines, processes, and system entry; Maintain accurate documentation to support audits and reviews

Qualifications:

• Bachelor’s degree from an accredited institution.
• 2–4 years of experience in a Registrar’s Office, academic administration, or related field.
• Experience working with student information systems (e.g., Banner, Colleague).
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Working knowledge of academic structures, course scheduling, and curriculum data.
• Customer service orientation and collaborative mindset

Desired Qualifications:

• Experience with curriculum or academic scheduling processes.
• Familiarity with degree audit systems (e.g., DegreeWorks).
• Familiarity with curriculum management systems (e.g., Curriculog, CIM).
• Experience working in a higher education environment.
• Strong data accuracy and attention to detail.

Published Salary (if available):

$48,000 - $53,164

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.