Assistant Registrar

VetJobs

Huntsville (AL)

On-site

USD 45,000 - 60,000

Full time

5 hours ago

Be an early applicant

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

University of Alabama in Huntsville is seeking an Assistant Registrar for Curriculum Management and Scheduling to support data integrity and publication of the academic schedule. This role works within the Office of the Registrar and collaborates with Admissions, Financial Aid, Military and Veteran Services, and International Student Services to ensure compliant processes.

The position emphasizes maintaining curriculum data in Banner, Colleague, and DegreeWorks, coordinating schedule

Qualifications

Bachelor’s degree from an accredited institution.
2–4 years of experience in a Registrar’s Office, academic administration, or related field.
Experience working with student information systems (e.g., Banner, Colleague).
Strong attention to detail and organizational skills.
Effective written and verbal communication skills.
Working knowledge of academic structures, course scheduling, and curriculum data.
Customer service orientation and collaborative mindset.

Responsibilities

Maintain and update course, program, and curriculum data in the student information system; execute approved curriculum changes per policies and timelines; track workflow; serve as primary contact for curriculum entry and questions; maintain procedural documentation.
Develop degree audit expertise and assist in translating curriculum into degree audit rules; support alignment between catalog and degree audit system.
Serve as primary contact for schedule development; coordinate preparation, entry, and publication of the academic schedule; troubleshoot scheduling information and deadlines.
Identify recurring inefficiencies in curriculum and scheduling workflows; execute curriculum and scheduling processes independently; assist with system testing, upgrades, and maintenance.
Assist in training departmental users on timelines, processes, and system entry; maintain documentation to support audits.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Customer service orientation

Education

Bachelor's degree

Tools

Banner

Colleague

DegreeWorks

Kuali Academic Ops

Curriculog

CIM

Job description

Job Description

The Assistant Registrar for Curriculum Management and Scheduling supports the coordination and implementation of curriculum management processes and academic scheduling operations. This position is responsible for maintaining accurate curriculum data in the student information system, Kuali Academic Ops, and Degree Works, as well as assisting with the development and publication of the academic schedule.

By assuming primary responsibility for the day-to-day execution of curriculum and scheduling functions, this role reduces operational risk and ensures continuity of services that impact all colleges and academic departments. This position enables the Registrar and Senior Associate Registrar to focus on improving operational efficiency, addressing complex troubleshooting issues, ensuring regulatory and policy compliance, and leading strategic process improvements aligned with best practices.

This position is housed within the Office of the Registrar in the Enrollment Management division and works in close collaboration with key campus partners, including Admissions, Financial Aid, Military and Veteran Services, and International Student Services, as well as academic colleges, curriculum development councils, and the Office of the Provost.

Duties And Responsibilities

Curriculum Management Support – 25%

Maintain and update course, program, and curriculum data within the student information system (Banner and Kuali Academic Ops); Execute approved curriculum changes in accordance with institutional policies and timelines; Track and monitor curriculum proposals through the approval workflow; Serve as primary point of contact regarding curriculum entry, updates, and questions; Maintain and update procedural documentation related to curriculum processes

Degree Audit and Curriculum Systems Support – 25%

Develop subject matter expertise is degree audit system, particularly in curriculum scribing; Assist in translating approved curriculum into accurate degree audit rules; Support and improve alignment between academic catalog and degree audit system

Academic Scheduling Leadership – 20%

Serve as primary point of contact for academic departments for schedule development and troubleshooting; Coordinate preparation, entry, and publication of the academic schedule; Review and troubleshoot course scheduling information from all departments; Monitor and meet scheduling deadlines; Identify scheduling conflicts and elevate as appropriate; Perform maintenance and updates to schedule

Operational Support, Workflow Continuity, and Data Integrity – 20%

Identify recurring inefficiencies in curriculum and scheduling workflows and communicate with leadership; Assume responsibility for execution of curriculum and scheduling processes independently; Assist with system testing, upgrades, and maintenance related to curriculum and scheduling

Collaboration, Service, and Compliance – 10%

Assist in training departmental users on timelines, processes, and system entry; Maintain accurate documentation to support audits and reviews

Auto req ID

486843BR

Minimum Education Required

Bachelors

Required Experience

Bachelor’s degree from an accredited institution.
2–4 years of experience in a Registrar’s Office, academic administration, or related field.
Experience working with student information systems (e.g., Banner, Colleague).
Strong attention to detail and organizational skills.
Effective written and verbal communication skills.
Working knowledge of academic structures, course scheduling, and curriculum data.
Customer service orientation and collaborative mindset

Preferred Experience