Assistant Registrar

Mississippi-University-For-Women; Columbus (MS); On-site; USD 55,000 - 75,000; Full time

Job summary

Mississippi University for Women is seeking an Assistant Registrar to manage the Registrar’s Office operations, maintain student records, and oversee degree audits and transcript services. The role requires coordinating registration sessions, working with academic affairs and departments, and supporting policy compliance.

The Assistant Registrar will serve as a primary liaison between advising and the Registrar’s Office, lead training initiatives, and help revise the University Bulletin to

Qualifications

• 3+ years experience in higher education, preferably with degree audits or student advisement/registration
• Banner and/or DegreeWorks experience preferred
• Strong communication skills and attention to detail are essential
• Knowledge of FERPA guidelines and policy is required

Responsibilities

• Coordinate Registrar Office operations to ensure efficiency and compliance with guidelines
• Maintain and protect integrity of student records
• Coordinate degree audits, grades, transcripts, enrollment certifications and transcript evaluation
• Coordinate registration sessions for students and participate in commencement activities
• Serve as liaison between student advising and the Registrar’s Office and develop professional development opportunities
• Ensure revisions to the University Bulletin and curriculum requirements are up to date

Skills

Lead capacity

Verbal & written comms

SIS & MS Office

Organizational skills

FERPA knowledge

Academic policies

Tools

Banner

DegreeWorks

Job description

Proposed Annual Salary, Hourly Rate or One-time payment

• Coordinates internal operations of the Registrar’s Office to ensure efficiency and compliance with institutional, state, accrediting, and federal guidelines.
• Maintains and provides integrity for student records.
• Ensures accuracy and timeliness of student records data through close coordination with other enrollment management offices, the Office of Academic Affairs, colleges, departments, and professional advising staff.
• Plays a key role in the development of a Web-based, interactive academic auditing and planning system (i.e. Degree Works), including system design, function, documentation and updating.
• Serves as a resource to the University community regarding the Web-based, interactive academic auditing and planning system.
• Executes processes in the University ERP (i.e. Banner), as necessary.
• Plans and coordinates training opportunities for the systems and processes of the Registrar’s office.
• Coordinates revisions to the University Bulletin and serves as a resource regarding curriculum requirements.
• Crafts policies associated with registration and curriculum functions.
• Assists the Registrar in all issues related to institutional policies and procedures.
• Evaluates effectiveness of existing policies and procedures and recommends changes.
• Provides leadership to the office at the direction of the Registrar.
• Attends university meetings in the absence of the Registrar.
• Keeps informed of all changes in policies and by-laws that affect student records.
• Updates and maintains University Bulletins.
• Updates and maintains audits.
• Serves as the Veterans Administration (VA) Certifying Official.
• Performs other reasonable duties as assigned.

Minimum Qualifications

Education and Experience:

• Requires 3 or more years experience in higher education preferably working with degree audits and/or student advisement/registration
• Banner and/or DegreeWorks experience preferred

Other Skills, Abilities and Qualifications:

• Capacity to lead
• Effective verbal and written communication skills
• Proficiency in the use of student information systems, enterprise software applications, and Microsoft Office products
• Strong organizational skills and attention to detail
• Knowledge of and adherence to FERPA guidelines and policy
• Understanding of academic policies, degree requirements, and compliance reporting requirements

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Job Description Summary

The Assistant Registrar reports to the University Registrar and coordinates operations of the Registrar’s Office, including, but not limited to, maintenance of student records, degree audits, grades, academic transcripts, enrollment certification, transcript evaluation, registration sessions for students, and commencement ceremonies. As a primary liaison between the student advisement function and the Registrar’s Office, the Assistant Registrar will work effectively with academic leaders, faculty and staff across campus, as well as develop workshop and other professional development opportunities. The Assistant Registrar, under the supervision of the Registrar, will ensure compliance with institutional policies and procedures concerning student records, coordinate revisions to the University Bulletin, and serve as a resource regarding curriculum requirements.

Hours of Availability

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Number

Requisition Number FY20791NF

Open Date

Open Date 11/05/2026

Will this job have a specific close date?

Will this job have a specific close date? No