Registrar

Miamiarch; Town of Florida (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

St. John the Apostle Catholic School in Hialeah, FL is seeking a full-time Registrar to support enrollment, student records, and administrative systems.

The role acts as liaison with families, scholarship organizations, and the archdiocese, ensuring compliant reporting and smooth daily operations. The ideal candidate will have a high school diploma (associate or bachelor's preferred), strong Microsoft Office skills, and bilingual English/Spanish abilities are beneficial, with a professional,

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred.
• Proficiency in Microsoft Office Suite and strong organizational skills.
• Excellent verbal and written communication; bilingual English/Spanish beneficial.
• Ability to collaborate effectively and maintain professional demeanor.

Responsibilities

• Maintain and update student records, enrollment, attendance, grades, and health information.
• Oversee enrollment/withdrawal processes and ensure documentation is complete.
• Serve as Step Up liaison between school and program.
• Create/manage FACTS accounts, post payments and monitor delinquent accounts.
• Monitor and maintain Power School and Plus Portal access and security.
• Collect and prepare school deposits and coordinate with Bookkeeper.
• Communicate with families and archdiocese regarding records and enrollment.
• Ensure compliance with Archdiocesan policies and state reporting requirements.
• Assist with scheduling and standardized testing coordination.
• Other duties as assigned.

Skills

Microsoft Office Suite

Bilingual English/Spanish

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Step Up

FACTS

Rediker

Plus Portal

PowerSchool

Job description

School - Staff - St. John the Apostle Catholic School

St. John the Apostle Catholic School in Hialeah (Dade County), Florida is seeking a welcoming, organized, and mission-driven full-time Registrar for the 2026-27 academic year. This is a year-round position designed to support the efficient operation of the school by managing student records, coordinating enrollment processes, maintaining key administrative systems (such as Step Up, FACTS, Rediker, and Plus Portal), handling school deposits, and ensuring compliance with reporting requirements. This role serves as a critical liaison between the school, families, scholarship organizations, and the archdiocese, while assisting with various administrative functions to promote a smooth and supportive educational environment. The candidate performs all duties and responsibilities with the mission, vision, and values of the Catholic Archdiocese of Miami.

Functions and Responsibilities include:

• Student Records Management: Maintain and update student records, including enrollment, attendance, grades, and health information.
• Enrollment Coordination: Oversee the student enrollment and withdrawal processes, ensuring all necessary documentation is collected and filed appropriately.
• Step Up Coordinator – Liaison between school and Step Up.
• FACTS – Create new accounts and maintain current accounts. Enter transactions, post payments and monitor delinquent accounts.
• Power School – Monitor and maintain all aspects of the program.
• Plus Portal – Manage and maintain passwords and reset when necessary.
• School Deposits – Collect and prepare all school deposits and give them to Bookkeeper.
• Communication: Serve as a liaison between the school and parents/guardians regarding student records and enrollment matters.
• Compliance: Ensure that the school's record-keeping practices comply with Archdiocesan policies and state regulations.
• Reporting: Prepare and submit required reports to the archdiocese and state education departments as needed.
• Support Services: Assist in administrative tasks related to student services, such as scheduling and standardized testing coordination.
• Other duties may be assigned: The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Experience: Prior experience in educational administration or a related field is advantageous.
• Proficiency in office software (e.g., Microsoft Office Suite), strong organizational skills, and attention to detail.
• Excellent verbal and written communication skills; bilingual abilities (English and Spanish) are beneficial.
• Able to collaborate effectively and cooperatively with others by asking clarifying questions to ensure alignment and achieve shared goals.
• Ability to Build and sustain a positive working relationships with colleagues to foster a productive and supportive team environment.
• Must be able to sit for extended periods at a workstation.
• May be required to perform data entry for extended periods of time.
• Must be able to understand and serve diverse populations.
• Strong oral and written English-language communication skills, including clear speaking voice.
• Spanish-language proficiency preferred (or required, depending on the position and the needs of the community).
• Fully committed, supportive and respectful of the mission and tenets of the Roman Catholic Church and Catholic Education; experience in Roman Catholic environment preferred.
• Knowledge of basic tenets of Catholic Church.
• Must have a professional demeanor, including adherence to the dress code.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults,” the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment.